LED PRESENTATIONS — FILE DELIVERY AND REHEARSAL WORKSHEET
GLMedia template. Enter confirmed information and mark unresolved items.
The 1600x640 example is illustrative; it does not define your event’s pixel matrix.

1. EVENT AND DESTINATIONS
Event / date / venue / schedule and version:
Screen identifier / width and height in pixels / aspect ratio:
Pixel matrix confirmed by / date / unresolved items:
Signal to processor / refresh rate / connector / playback equipment:
Signal region used by the LED screen / approved map and version:
Other destinations: speaker monitor, screens, livestream and recording:
Composition and person responsible for each destination:

2. SPEAKER FILE REQUEST (REPEAT FOR EACH SESSION)
Session / speaker / language / duration / position and movement:
Agreed format and template:
Keep 16:9, redesign or crop / decision and approval:
Content in side areas or remaining space / person responsible:
Presentation / filename / application and version:
Required video, audio, links, applications and external files:
Captions or media languages that must be preserved:
Delivery date / rehearsal date / person authorized to approve changes:

3. FILE RECEIPT
Original received / date / copy prepared for review:
Supporting files / location the operator will use:
Missing materials / person responsible / expected date:
Size or media changes made to a copy / details:
New version / speaker or production approval:

4. REHEARSAL
Computer, application and path used:
Event test pattern: matrix, map, borders, corners, circle and orientation:
Image observed on LED / differences / where they appear:
Demanding slide / readability from back and sides / result:
Videos played from start to finish / audio / captions / result:
Speaker view / notes and controls / result:
Presentation-video-camera transition / return / result:
Remote destination, recording and other screens checked:
Issues / people responsible / outstanding checks:

5. APPROVAL AND HANDOFF
Approved filename and version / approved by / date:
File to run during the show / location / person responsible:
Checks to repeat if the file changes:
Agreed process for late corrections:
Image or earlier version ready while a new version is reviewed:
Operator notified / decision on which version to use / unresolved items:

A test image alone does not identify the cause of a fault or measure
calibration, system performance or readability of every item of content.