EVENT VIDEO PLANNING WORKSHEET — GLMedia

Fill in what you already know. Mark missing information as "pending" and name
who will confirm it. Use one worksheet for each screen or group of screens
showing the same content.

EVENT AND RESPONSIBILITIES
Event:
Date and setup, rehearsal and show times:
Venue and room:
Production contact:
Venue technical contact:
Person responsible for content approval:

AUDIENCE AND PLACEMENT
Attached floor plan or sketch:
Front row / closest audience area:
Back row / farthest audience area:
Side views, columns or other obstructions:
Audience seated, standing or moving through the space:

SCREEN AND SIGNAL
Destination name: main / side / confidence / other:
Use: slides / camera / video / graphics / combination:
Proposed physical dimensions:
Cabinet model, pitch and pixel matrix confirmed by the supplier:
Total pixel matrix:
Signal format accepted by the destination (resolution and fps):
Sources, connectors and path to that screen:
Proposed processor or switcher and version to verify:
Attached map or configuration:

CONTENT AND OPERATION
Sample file for review:
Who prepares each file and when it will be delivered:
File / version / approval:
Who gives each cue and who executes it:
Image shown during changes or pauses:
Destination for speaker notes:
Audio playback: who receives it and through which path:

REHEARSAL AND RECOVERY
Test using event files, viewed from the audience areas:
Camera, lighting and screen test together, where applicable:
Failure the backup must cover:
Backup route and person responsible for switching:
Rehearsal result / checks still pending:

REQUEST TO GLMEDIA
Equipment / operation / design review / setup / other needs:
Scope and responsibilities still to be agreed:

You do not need equipment model numbers to start an inquiry. Share the date,
venue, purpose of each screen, available floor plan and a content sample.
This worksheet organizes the request; it does not confirm compatibility or availability.

Guide: https://glmedia.tech/technical-help/event-video-screens-sizing-signals/
Inquiry: https://glmedia.tech/contact/?inquiry=video-plan-en#project-inquiry