Hilton Orlando: rigging, suppliers and loading access N075 | https://glmedia.tech/technical-help/hilton-orlando-rigging-suppliers-loading/ At Hilton Orlando, 6001 Destination Parkway, unincorporated Orange County, separate rigging, electricity, AV and internet in the order. The hotel’s partner page assigns different roles. The hotel identifies Aerial Rigging as its exclusive rigging partner, Edlen for electrical services and Xpodigital for convention internet. Do not automatically assign everything to Encore because it offers AV. Does the advertised 2 ton capability approve a suspension? The venue advertises up to 2 ton rigging for Orlando, Orange and Florida Ballrooms without defining whether this applies per point, assembly or configuration. Request room plans and limits, WLL per point, accessories, calculations and lifting sequence reviewed by the assigned service. Do not convert the phrase into capacity per motor or add points to derive total capacity. If weight or distribution changes, stop that work and return to the accepted revision. Item | Published data | Check Orlando Ballroom | Plan 48,167 sq ft;26 ft height | Verify partition and usable setup area. Orange Ballroom | Website 30,000 sq ft;24 ft height | Request its own plan and access without transferring points. Florida Ballroom | Website 15,000 sq ft;18 ft height | Check actual clearance beneath equipment and fixtures. Which plan supports loading and layout? The linked Orlando Ballroom plan shows access from Destination Parkway and a rolling door, but gives neither clear opening nor floor capacity. The website rounds area to 50,000 sq ft; the full-room chart lists 48,167 sq ft and 178 ×276 ×26 ft. Locate partitions and corridors from the same revision. Do not use rounded area to fit a stage or treat Orlando Ballroom access as an automatic route to Orange or the Lobby level. How should power and network be separated before checks? Request an Edlen supply specification covering voltage, phases, current, protection and connection boundary per load. Xpodigital advertises up to 1 gig for meetings: confirm contracted link, sustained upload, wired connection and sharing, not merely available Wi-Fi. For streaming, check the assigned connection using the proposed profile; if demand is not sustained, distinguish local link from uplink before reducing quality. Record the previous setting. Specific haze/laser, insurance, schedule and pricing terms remain to be settled with hotel and applicable authority; nearby OCCC rules do not transfer. What changes if part of the event moves to hotel outdoor space? Before moving the display, stage or audience, mark the exact area, private or public property, expected attendance, emergency access, hydrants and fire-department connections on a plan. Orange County’s October 2026 guidance distinguishes Special Outdoor Event on private property for 100 or more people from Outdoor Public Assembly where public property or rights-of-way are involved; some projects may need both. Lower attendance does not establish an exemption for structures or effects. The Special Outdoor Event application revised October 1, 2026 requests 21 days’ notice and lists USD 114 per application plus USD 284 for late submission or expedited review. It requires a scaled or dimensioned plan and a notarized owner letter allowing the event. Coordinate that letter with the hotel: a trading name or ballroom booking alone does not identify the authorized signatory. Confirm current charges and the applicable process before applying. The application asks for amplified sound, stages, tents, pyrotechnics, barricades and access to be disclosed. Obtain a new load, support and power plan from the assigned services for that location; ballroom indoor points do not authorize outdoor use. If the area changes, revise the project before installation and retain only an alternative room whose availability and setup have been accepted. Is Encore automatically the rigging provider? Do not infer that from AV services. The hotel page names Aerial Rigging as exclusive; confirm assignment and scope in the contract. Does 2 ton mean capacity per point? The page does not define that scope. Obtain the exact system plan and limits before assigning loads. Does Destination Parkway access accept any truck? No. The plan locates access and door but leaves clearance, turns, holding space, unloading equipment and slot to confirm. Does a ballroom booking include permission to install outdoors? No. Confirm the outdoor space, owner authorization, permit route and its own design. The county form asks for stage, amplified sound and access details; do not transfer ballroom rigging, power or capacity. The pages and plans are venue references. The partner page names Aerial Rigging as exclusive; AV or internet listings by another provider do not replace contractual assignment. Hilton Orlando — Venues — https://thehiltonorlando.com/gather/meetings-and-events/venues/ Hilton Orlando — Preferred Partners — https://thehiltonorlando.com/gather/meetings-and-events/preferred-partners/ Hilton Orlando — Orlando Ballroom plan — https://thehiltonorlando.com/wp-content/uploads/2026/05/Hilton-Orlando_Floor-Plan_Capacity-Chart-Orlando-Ballroom.pdf Hilton Orlando — Orange Ballroom plan — https://thehiltonorlando.com/wp-content/uploads/2026/05/Hilton-Orlando_Floor-Plan_Capacity-Chart-Orange-Ballroom.pdf Orange County Fire Rescue — Special Outdoor Event, revision 10/01/2026 — https://www.ocfl.net/Portals/0/resource%20library/permits%20-%20licenses/5.%20Special%20Outdoor%20Event%20Permit%20Application-CERT.pdf Preparation worksheet: complete it with the hotel and assigned services. Date / event / room and partition: ____________________ Plan revision / authority / approvals: ____________________ Loading access / packed dimensions / load-out time: ____________________ Screen / stage / cameras / capacity and exits: ____________________ Weights / accepted points and WLL / reactions: ____________________ Supports / wheels / ballast / floor protection: ____________________ Voltage / phases / circuits / authorized connection: ____________________ Audio and video patch / fallback content: ____________________ Staff / suppliers / insurance / quote: ____________________ Effects / checks / changes / previous setup: ____________________