Hyatt Regency Orlando: capacity with AV and screen height

N074 | https://glmedia.tech/technical-help/hyatt-regency-orlando-av-capacity-height/

At Hyatt Regency Orlando, 9801 International Drive, unincorporated Orange County, a marketing capacity is not capacity with your stage, FOH and screen. Separate full room, partitions and setup type.

The chart distinguishes banquet without AV from theater with minimum AV. Adding LED, cameras or technical aisles requires an accepted layout; do not borrow the highest capacity from another column.

What does min A/V mean in the chart?

The chart lists Regency Ballroom at 54,638 sq ft, 5,500 theater with minimum AV and 3,700 banquet without AV; the meetings page advertises 4,000 guests without identifying that same setup. Do not combine these categories or treat 5,500 as approved production capacity. Plot screen, structures, cameras, FOH, accessibility and exits; if stage depth changes, review seats and circulation before fixing capacity.

Item | Published data | Check

Regency | 54,638 sq ft;31–24 ft | Fix screen partition and section.

Windermere | 34,352 sq ft;31–29 ft | Use its own plan and points.

Setup type | Banquet: No A/V; Theater: min A/V | Do not transfer capacities between columns.

Is 31 ft clear height throughout Regency Ballroom?

The Regency chart gives 31–24 ft and Windermere 31–29 ft; these are neither uniform heights nor trim elevations. Review a section including fixtures, points, hoists and structure before calculating usable height. Windermere has 34,352 sq ft in the chart, but its figures do not authorize loads in Regency. Current point/WLL maps and concentrated-load limits remain missing: submit the exact system and a ground-supported option for review rather than inferring suspension from ceiling height.

How can the patch be prepared without assuming included services?

The hotel offers Encore AV support, but these sources define neither exclusivity for all services, available circuits nor model inventory. Separate house-audio input, screen signal, contracted power and network. Request formats and connectors and check a known source with the operator; if it works, review playback and distribution before replacing the display. Record the initial patch. Haze, lasers, loading hours, insurance and pricing need specific terms and applicable authority; a pedestrian OCCC connection does not replace them.

Can 5,500 be used as capacity with a large LED screen?

Not automatically. That column assumes minimum AV; a different setup needs an accepted plan and capacity.

Can 31 ft be my trim?

No. The Regency chart gives 31–24 ft; verify obstacles and the authorized suspension system.

Does Encore support establish exclusivity for all AV?

Not by itself. The page describes support; obtain contractual scope, interfaces and assigned tasks.

The Capacity Chart path includes 2019 and does not establish a current revision. Reconcile the official page’s capacity and setup with the chart; pricing and approvals remain unconfirmed.

Hyatt Regency Orlando — Meetings — https://www.hyatt.com/hyatt-regency/en-US/mcoro-hyatt-regency-orlando/meetings

Hyatt Regency Orlando — Capacity Chart — https://assets.hyatt.com/content/dam/hyatt/hyattdam/documents/2019/09/17/1507/Hyatt-Regency-Orlando-Capacity-Chart-English.pdf

Preparation worksheet: complete it with the hotel and assigned services.

Date / event / room and partition: ____________________

Plan revision / authority / approvals: ____________________

Loading access / packed dimensions / load-out time: ____________________

Screen / stage / cameras / capacity and exits: ____________________

Weights / accepted points and WLL / reactions: ____________________

Supports / wheels / ballast / floor protection: ____________________

Voltage / phases / circuits / authorized connection: ____________________

Audio and video patch / fallback content: ____________________

Staff / suppliers / insurance / quote: ____________________

Effects / checks / changes / previous setup: ____________________