Vendor onboarding
W-9, Certificate of Insurance and company information supplied for a confirmed project when required.
Request project documents 
For venues, universities & institutions
Show-ready.
Review-ready.
Project-specific vendor and technical information organized early so onboarding, venue review and production planning can move together.
Request project documentsDocumentation with context
The right document.
For the right project.
Insurance, tax and technical documents should reflect the actual venue, scope and date. GLMedia shares current project-specific information with the responsible client, producer or venue contact instead of publishing private or outdated files.
Technical scope
The systems, responsibilities, schedule, assumptions and exclusions organized for project review.
Venue coordination
Access, loading, rigging, power, room restrictions and the contacts responsible for decisions.
Show-day plan
Crew roles, call times, rehearsal windows, critical cues and the agreed communication path.
What helps us prepare
Share the
venue requirements.
If a requirement is not yet available, we identify it as an open item instead of making an assumption.
- 01Venue contact and event-space information
- 02Loading access, dock rules and working hours
- 03Rigging policies, approved providers and structural information
- 04Available power and electrical restrictions
- 05Insurance limits and certificate wording
- 06Safety, credentialing or labor requirements that apply to the event
Information policy
Useful access.
Responsible control.
- 01Public: capabilities, workflow and general technical guidance
- 02By request: COI, W-9 and project-specific documents
- 03Project team only: signal, power and production details
- 04Never public: internal pricing, credentials or security information
Preparing a venue or institutional project?