Temporary generation · Event planning
Plan temporary event power with a generator supplier
A useful power request explains what needs to run and when. That lets the supplier assess generation, distribution, and operation as a complete service.
What to resolve
Compare verified venue power, temporary generation, or an engineered combination. Base the choice on venue information and the schedule, as well as the production requirements.
Create a dated request covering load-in, rehearsal, doors, show, and load-out. Separate equipment that may stop from equipment requiring continuity, and agree on who approves last-minute additions.
Information for review
- Sketch showing zones, access, proposed outdoor generator location, and approximate routes; flag unconfirmed details.
- List equipment by area with quantities, model or input nameplate data, operating hours, and simultaneous startup; identify confirmed and optional items.
- Ask for a written proposal listing delivery, distribution, operator, fuel, fault response, testing, and pickup, along with any work not included.
Match the power request to the venue
| Option | Starting information | What to agree on |
|---|---|---|
| Venue power | Planned equipment and information provided by the venue | Capacity review, distribution, and authorized connections |
| Temporary generation | Zones, hours, access, and proposed outdoor location | Generator, distribution, operator, fuel, tests, and pickup |
| Service with backup | Functions to maintain and acceptable interruption | Covered failures and how recovery will be verified |
Project questions
Which hours should the service quote cover?
Include commissioning, rehearsals, the show, and later needs such as load-out or refrigeration. Agree on operator hours and pickup time; the power service may need to run beyond the hours the event is open to the public.
Does generator rental include everything?
Request an itemized scope. The generator, cables, distribution boards, operator, fuel, and backup may be separate quote items.
What if catering is added?
Record the new equipment and operating hours, then have the supplier review the plan before adding it. An unused outlet does not establish spare capacity.
Can I request an initial proposal using the event schedule?
Yes. Send the schedule and site photos or a sketch, even without model numbers. We can organize the needs and identify the information the supplier needs to finalize the proposal.
Siting and operation
Exhaust produces carbon monoxide (CO). Place the mobile generator outdoors, outside tents and enclosed spaces, with exhaust away from openings and air intakes. The supplier must validate ventilation, clearances, and rain/flood protection against the manual; an enclosure does not establish all-weather suitability.
Agree on fuel, refueling, and the authorized procedure with the supplier; do not improvise refueling while running. Connections, grounding, protection, building transfer, and paralleling require a documented system and competent personnel. Report alarms or trips to the operator without bypassing protection or repeatedly resetting.
Confirm the country, city, and venue with the supplier. Check venue and local-authority requirements in the United States; in Argentina, consult the qualified professional and jurisdictional authority. Operating voltages and installation approvals must be confirmed for the specific project.
Sources and scope
Reference documentation for preparing the discussion. The proposed unit's data sheet and manual must confirm project values.
- Aggreko — Event Power & Temperature Control (UK) — Event services and distribution · UK reference
- Cummins — T-030, Liquid-Cooled Generator Set Application Manual — Application manual · A040S369, Issue 9
- N.C. Department of Labor — Generator Safe Work Practices — General portable-generator hazards: CO, moisture, fuel, and transfer
- Argentina — Resolución SRT 900/2015, texto original — Arts. 1–3; Anexo
Continue planning
- Equipment, power distribution, and setup coordination
- Power distribution: package information
- Coordinated AV equipment and services
- Generation backup: identify what must keep running