Equipment and setup
Screen size, resolution, sound, lighting and stage requirements, with models and quantities identified in the proposal.
TURNKEY TECHNICAL PRODUCTION
Event AV production in Miami and South Florida
GLMedia supplies and coordinates audiovisual equipment and technical crew for events in Miami and South Florida. We plan LED, video, sound, lighting and staging together, adding cameras, communications and show operation when your program needs them.
Equipment and crew, planned together
At our Miramar warehouse, we prepare company-owned LED panels and Georgia Expo pipe and drape, along with staging, video, lighting, rigging support, power distribution, cameras, intercom, media servers, computers and cabling. We plan the sound system with the rest of the equipment, including large-format and arena-scale audio when the event requires it.
What does integrated technical production include?
We can coordinate LED walls and floors, projection, media servers and Resolume playback, cameras and PTZ systems, video switching, recording, streaming, sound, lighting and staging. Pipe and drape, rigging coordination, power distribution, confidence monitors, timers, tablets and intercom can be added as needed. We also define who installs and operates each system and who calls the show cues. The proposal is built around your program, audience, content and venue rules.
What if the project needs more equipment or a specific brand?
We start with our own LED inventory and Georgia Expo pipe and drape, plus the staging, lighting, video, processing, power, camera, control and cabling systems we maintain in Miramar. If the project calls for additional equipment, a specific brand, large scenic elements or licensed rigging, we confirm availability and qualified partners before quoting. Your proposal identifies the equipment, services and responsibilities covered by GLMedia.
Can you work with our producer or coordinate the technical production?
Agencies and production companies can hire an LED rental package, technical crew or a video team that works under their direction. For end clients and event organizers, we can coordinate the full technical production. Tell us which role you need us to take so we can prepare the right proposal.
Can GLMedia support hotels and convention centers?
Yes, when the venue allows an outside AV provider. Send its vendor requirements and your event contact. We check loading-dock appointments, freight-elevator dimensions, setup and strike windows, crew access and any requested insurance documentation (COI). We also identify services the venue requires you to use, such as house rigging, power, internet or labor, and clarify who books and pays for them. Previous work at a venue does not make us its exclusive or in-house provider.
What changes the final price?
Final pricing depends on date, venue, access, labor, schedule, screen geometry, equipment allocation, transportation, content workflow, power, rigging, rehearsal and operation. Calculator figures are planning references, not reservations or final quotes. A written proposal follows technical review.
Does technical production include organizing the whole event?
Technical production covers the AV equipment, crew, installation, rehearsals and operation listed in the proposal. The event organizer or planner remains responsible for items such as venue booking, guest management, catering, entertainment and the overall event program unless separate services are expressly agreed. We coordinate the technical schedule with that team.
Tell us what you need us to handle
Tell us whether you are an end client, agency, producer or AV company, and what you need for the event. We will recommend a delivery option and explain what our team would handle.
Request a proposal
On a real project
Vogue Leaders Miami 2025
See the work →Technical production for vehicle reveals →
Before you book
A proposal you can review and compare.
Send the date, venue and program. If the floor plan or dimensions are not ready, we can start with the information you have.
Crew and schedule
Crew roles, rehearsal, operating hours, load-in and strike, so everyone knows who handles each part.
Venue and services
Access, power, internet, COI and exclusive hotel services. Third-party venue charges are identified separately.
Testing and backup
Signal sources, playback, spare equipment and backup options matched to the program and budget.
Robert Chartier / 24frame equipment
Cameras, computers, televisions and electronic props. Inquiries and rentals through GLMedia.
Practical questions before you book
Does the technician stay for the whole event?
Only if you book an operator. Delivery and setup get the equipment into the room and ready to use; they do not include someone running the show all day. If you need microphones managed, slides advanced or cameras switched, tell us when rehearsal starts and when the program ends. We can quote the crew for those hours and identify who will operate each system.
Can one technician operate several rooms at the same time?
Do not assume so. Send the agenda showing simultaneous sessions and the level of operation each room needs. A room with continuous microphones, remote speakers or recordings may need a dedicated operator. Shared support can be planned for suitable setups, with clear response arrangements. We distinguish the person installing equipment from the people operating the live programs.
How much rehearsal time should we schedule?
It depends on the program. Send the number of speakers, presentations, videos, remote guests and live cues. A simple slide presentation and a multi-camera show need different preparation. We plan time for content checks, microphones, transitions and the people who call or perform the cues. Rehearsal needs access to the actual room and relevant presenters, not only the equipment.
How do I compare two AV quotes fairly?
Compare the complete equipment list, screen dimensions, rental dates, installation and removal, operator hours, transport and taxes. Check venue services, power, internet and any exclusions separately. A cheaper equipment-only quote is not equivalent to an installed and operated system. Send the scope you are comparing and we can clarify the differences in GLMedia's proposal.
How can we prepare AV for an event that repeats every month?
Share the recurring dates, room plans and what changes between editions. We can document a preferred equipment setup, content format, contact list and installation sequence. Each date still needs availability and schedule confirmation. Keep a record of actual audience size, technical changes and issues after each event so the next proposal reflects how the program is used.
What information should AV suppliers share before load-in?
Start with one current room plan and a clear list of who supplies, connects and operates each part. For video, identify every source and where it needs to go, including the signal format and connection at each handover. A signal-flow diagram makes those routes easier to check. Add the audio feeds, power requests, cable routes, content versions and cue list relevant to the job. Put a revision date on the documents and identify the person who approves changes. If a laptop, stage position or camera feed changes, the affected teams need the updated information before rehearsal. We can agree on the documents and handover checks needed for GLMedia’s work. A small equipment rental does not automatically include a full production drawing package.