Rigging · Project coordination
Hotel rigging: options, proposals, and project closeout
If the hotel requests a change to the rigging plan, start with what the audience needs to see. That priority helps you compare other positions, heights, or image layouts and prepare a proposal that identifies confirmed details and remaining reviews.
If the hotel declines the proposal, revisit the goal
Ask the hotel to identify the constraint: position, geometry, documentation, services, or schedule. Use that response to compare a lower or different item, another position, a ground-supported option, or content adapted to an available display, subject to venue review.
Each alternative needs its own scope and validation. Do not improvise attachments or use hotel fixtures as supports. GLMedia can develop audiovisual options and coordinate the inquiry; support design and technical review belong to the designated specialists.
Present options the client can compare
For each option, identify the visual outcome, included equipment and services, each party’s tasks, venue dependencies, outstanding documents, and conditions attached to the quoted price. Distinguish confirmed scope, options under consideration, and decisions still needed from the client.
For example, compare a display flown in the original position with an image layout at a lower height. For each option, identify the dimensions and conditions the technical team has confirmed and the response still needed for the client to choose.
Separate visual rehearsal from technical inspection
With the equipment and room available, teams can agree to review readability, framing, content, and sightlines from intended audience areas. If that review occurs, record the date, configuration, participants, and observations, and keep content corrections.
Photos and an on-screen preview help you review the visual result. Structural integrity, attachments, and installation authorization require their own checks and documentation. Request those records from the project’s technical team.
Plan removal in the proposal
Agree with the hotel, production, and rigging provider on the removal window, when the area becomes available, and who confirms access and the exit route. Identify what each party removes, which materials return to each supplier, and how discrepancies are reported.
The responsible team defines the technical lowering and dismantling sequence. Coordinate handover by recording each vendor’s reported completion, a clear route, and a space review with the hotel where applicable. The audience leaving does not establish completion.
Keep the records for each project stage
Keep the request, drawing revisions, comments, responses, contracted scope, changes, and any installation, check, and removal records that actually exist. Mandalay Bay’s August 2025 policy provides for pre-show and post-show inspections of contracted space.
At closeout, identify what was delivered and any open item, with an owner and date. A reviewed drawing, authorization, reported installation, and recorded inspection are different evidence. Keep approvals and sensitive documents in the private project file.
Frequently asked questions
Does a ground-supported option avoid all review?
Have the complete assembly reviewed, including supports, stability, the floor, and operating conditions. Compare that option using its documentation and the response from the specialists reviewing it.
What should the proposal confirm?
The version, intended result, inclusions, responsible parties, and outstanding conditions. Update the proposal when a response changes the scope.
Can a final photo serve as approval evidence?
A photo can document a visible aspect at a particular moment. Keep authorization and applicable technical records separately.