AV SYSTEMS, CREW & SHOW OPERATION
Technical production services for live events.
Technical planning, equipment coordination and show operation for corporate events, conventions, concerts, broadcasts and launches in Miami and South Florida.
GLMedia can coordinate equipment, technicians and specialist services, or supply a single system to your production team.
We turn the event program into equipment layouts, signal paths, crew calls, rehearsal time and a setup schedule. LED, video, sound, lighting, staging, cameras, power and communications are coordinated with the venue and your production team.
TECHNICAL DETAILS
Planning equipment, crew and venue responsibilities
What our technical team can handle
Which technical services can you provide for my event?
We can plan and coordinate LED, playback, cameras, switching, recording, streaming, audio, lighting, staging, pipe and drape, truss, rigging interfaces, power, intercom, confidence monitors, presenter timing, technical direction, show calling and labor. You can request one system under your producer or technical director, several services, or the full technical production when we can take on that role. We review the program, venue rules, access, crew schedule, power, rigging and each provider's responsibilities before quoting. Technical production covers the agreed equipment and show operation; it does not automatically include event organization, artist booking, catering or accommodation.
How are rigging, power and venue responsibilities coordinated?
We review drawings, loads, hanging points, power requirements, cable routes, access and emergency exits with the venue. Services such as structural engineering, house rigging, electrical work, internet or union labor may be exclusive to the facility. We identify required venue approvals and licensed specialists early, then put each party’s responsibilities in writing before scheduling equipment and crew.
Can you support a larger venue or touring production?
Yes. We support hotel, convention, studio and outdoor productions, with LED as a core specialty. For arena or touring projects, we review the required systems, quantities, crew, schedule, engineering and venue rules. Additional equipment and qualified specialists can be included in the agreed technical plan, subject to availability and confirmed responsibilities.
Who coordinates additional equipment and technical partners?
GLMedia is responsible for the equipment and services in its contract, including any additional resources we coordinate within that scope. We integrate the systems, confirm their interfaces, schedule delivery and manage operation as agreed. The proposal also identifies venue-exclusive services and any work the client contracts directly.
READY TO PLAN?
Send the date, venue and equipment requirements.
Practical questions before you book
Does the technician stay for the whole event?
An operator stays for the hours included in the quote. Delivery and setup alone do not include someone running the event. Send the rehearsal and event schedule, including breaks and the expected finish, and tell us what needs operating: microphones, presentations, playback, cameras or other systems. We use that information to quote the crew and identify who covers each task. If your own team will operate, agree on the handover and support arrangements before the event. If the schedule changes, let the technical lead know so availability and any extra hours can be checked.
How much rehearsal time should we schedule?
There is no single rehearsal length that suits every event. Send the running order, number of speakers, videos, presentations and remote guests. We need to distinguish equipment checks from rehearsal with the people taking part. Playing a video successfully is one check; rehearsing when it starts, who gives the cue, what happens to the microphones and what appears next on screen is another. Allow access to the room and have the relevant presenters, operators and person calling the cues available. If their time is limited, flag it early so the rehearsal can focus on the sequences that need them.
Can one technician operate several rooms at the same time?
If two rooms need an operator at the same time, one technician cannot cover both positions. The question is whether each room needs continuous operation or occasional support. A panel discussion with microphone changes, remote guests and recording is different from a screen playing a prepared loop. Send the agenda for every room, including overlapping rehearsals and sessions. We can then identify where dedicated operators are needed and whether shared support is practical elsewhere. For shared support, agree on how to call the technician and who stays responsible for the room while that person is elsewhere. Setup crew and session operators are quoted according to their different tasks and hours.
What happens if the event runs longer than planned?
Tell the technical lead as soon as you know. We check whether the crew, equipment and venue access can be extended, then confirm any additional charges under the agreement. A rental period does not automatically include unlimited operator hours. Late finishes can also affect pickup, security, transport and the next scheduled use of the room.
What if the date, room or schedule changes after the quote?
Send the revised details as soon as possible. A different room can change access, power, screen size and staffing; a new date also requires another availability check. We review the effect on equipment, transport and labor before issuing an updated proposal. The booking agreement sets the cancellation, postponement and payment terms; we check those terms when reviewing the change.