LED screen planning guide
Choosing an LED screen for your event space
Ask GLMedia about rental options for an LED screen system. We review availability, configuration, and alternatives for your event.
Screen planning decisions
With the date, location, and intended use, we can review which equipment and combination can be offered. You can inquire before measurements, drawings, or the final schedule are ready.
An LED screen plan begins with what people need to see and from where. A stage background, detailed presentation, camera image, and exhibition display place different demands on the picture.
We can review screen options alongside the room layout and content. Share what is already known; photos and a draft slide can help start planning before final measurements are available.
Content, signal, and camera
- Content and canvas
- Define the visible area and its pixel map separately from the source format. Review how scaling, margins, and content placement will be handled.
- Signal path
- Identify source, processor, distribution, receiving cards, and panel revision. A matching connector does not establish a compatible configuration.
- Camera
- Tell us whether the screen will be recorded or used behind a speaker. Include camera model, intended settings, and production format so the full combination can be tested.
What to share
Share room photos, available width and height, audience positions, and planned lighting. Include entrances, circulation, and places where the screen might obstruct the view.
Send representative slides, logos, video, and a description of speaker movement. We can compare a presentation layout with a background or a split content arrangement.
Describe installation time, access, and proposed support. Structural and electrical planning need documentation for the actual panel, accessories, and installation.
Preparing the comparison
- Compare screen positions with audience views and speaker movement before selecting a pixel pitch. Use the smallest important text as a test case.
- Build a conditional pixel map. For example, a hypothetical 4 × 2 m screen using standard BP2 V2 cabinets of 500 × 500 mm and 176 × 176 pixels would use 8 × 4 cabinets and provide 1408 × 704 pixels. This calculation does not size processor ports, power, or support.
- Prepare content for the agreed visible area. Review logos, captions, margins, and video framing rather than stretching a presentation to fill the screen.
- Record the signal path and preserve the starting processor project. Compare a test pattern with actual content before changing the map.
- Test from audience positions and with the production camera under planned lighting. Record settings and the results, then rehearse source changes.
Three technical questions
Can a pixel pitch alone determine viewing distance?
Use pitch as part of the comparison, together with text size, visible detail, and actual viewing positions. Share the closest and most demanding audience positions so we can plan a representative test.
A visual background and a dense spreadsheet should not be evaluated as the same task. We can review content, framing, or placement to improve readability.
Does sending Full HD mean the LED image is Full HD?
Check the assembled screen’s pixel map and the processor’s placement and scaling. The input format and the physical canvas are separate pieces of the plan.
Compare a grid and a representative slide. If the grid is correct but the slide is cropped, review source framing before changing the panel map.
Does a high panel refresh rate guarantee a clean camera picture?
Test the actual camera, panel, processor, and settings together. Refresh rate and camera frame rate describe different things; a catalog figure cannot establish the result of that combination.
For documented Tessera SX40/S8 setups, ShutterSync requires Genlock. Confirm supported hardware and firmware before planning that function; it is not a universal LED setting.
Checks to guide decisions
| Symptom | Check | What it helps distinguish |
|---|---|---|
| Text difficult to read | Representative content from audience positions. | Text size, framing, or placement. |
| Image cropped or stretched | Input format, canvas, and scaling. | Content or mapping. |
| Camera artifacts | Exact camera and LED configuration. | Combination requiring a test. |
Installation and limits
Plan structure, ballast or suspension, and electrical distribution using the exact system documentation and qualified personnel. Cabinet count alone does not establish installation capacity.
Keep equipment, cables, access routes, and ventilation in the installation plan. Confirm indoor or outdoor suitability from the actual product documentation.
Document panel revision, receiving card, processor, and firmware before applying a configuration. Preserve working files and test changes outside the live program.
Sources and context
- ROE Visual: Black Pearl BP2 V2
- ROE Visual manual V1.8, manufacturer document hosted by a third party
- Tessera manual: connecting fixtures
- Tessera manual: ShutterSync conditions
Research reused from model records consulted October 22, 2026. BP2 V2 is a conditional arithmetic example, not an inventory statement or a proposed installation. Camera functions depend on the documented system.