Event power planning
Booth power: information for the venue electrical contractor
Ordering booth power requires locating loads and agreeing on the service boundary. Requested capacity and distribution within the exhibit are related decisions.
Prepare a simple layout and load list
- Show, venue, booth number, dimensions and orientation using aisles or neighboring booths; label the drawing revision.
- Display, control, lighting and other exhibitor-load locations with quantities and electrical input ratings.
- Setup and operating hours, any after-hours needs, requested handoff point and technical contact.
Separate the request from included services
Confirm voltage, frequency, allocated capacity and whether the order covers only delivery or also internal distribution, materials and labor. Ask about deadlines and who may perform each task under this show’s rules. One venue’s conditions do not transfer to another.
Compare moving equipment closer to a documented handoff with additional distribution. A power strip does not add circuit capacity, and overnight service is not automatic.
If the design is still evolving
Send usage zones and confirmed loads, marking alternatives and missing information. Ask the contractor what is needed to finalize the order and authorize installation; a preliminary sketch is enough to start the discussion.
Planning questions
Does the AV order include electricity?
Check each written scope. Equipment, electrical delivery and booth distribution may involve different providers or conditions.
Should I order in watts or amperes?
Use the form’s unit and voltage, with the load list. Do not convert W to A without the necessary inputs.
Can I move displays later?
Report their new locations; routes, distribution and labor may change. Do not treat the previous drawing as current.
Sources and scope
Technical reference documentation. Venue staff and a qualified professional review its application to the actual installation.
- Freeman — Exhibitor guide, services vary by show
- OCCC — Electrical Conditions (venue-specific example)
Before finalizing the supply, confirm venue and local authority requirements in the United States, or utility and local requirements for an event in Argentina. Confirm the actual site’s electrical configuration regardless of this guide’s language.