South Florida event services
LED wall rental and event AV in West Palm Beach
Rent LED video walls for conferences, exhibits and hotel events in West Palm Beach. We can quote the main presentation screen, separate breakout-room displays, sound and operators. Our base is in Miramar; equipment transport and crew travel are quoted for your event in Palm Beach County.
Equipment preparation · GLMedia
Separate the room systems from the venue services
For West Palm Beach conferences, map the main session and parallel rooms before combining the quote. Microphones, presentation sound, speaker lighting and operators depend on each room’s program. Equipment transport and crew travel from Miramar remain separate from any services ordered directly from the convention center.
Choose the part you need us to quote
- Audio systems: microphones, playback and monitoring
- Event lighting: faces, room ambience and show cues
- Rigging and power: interfaces and responsibilities
- Ground support: footprint and installation requirements
- Technical production: combine the agreed systems
You can request equipment only or add delivery, setup, testing and show operation. Tell us what your own team and the venue will provide. The proposal confirms each responsibility, operator hours and any required specialists or venue services; they are not automatically included in equipment rental.
Project context
An example from Miami: True X documents combined LED, audio and lighting. It illustrates a technical scope, not a project at Palm Beach County Convention Center.
General sessions, breakouts and exhibit displays
A main session may call for LED, cameras and a dedicated operator; a smaller room may need a simpler presentation and microphone system. We can quote these separately or coordinate them within one technical plan. That keeps the scope clear when rooms run at the same time or have different setup windows.
- Main sessions
- Separate meeting rooms
- Exhibit requirements
- Shared technical planning
What to send us
Details to plan together
Send the room allocation and the program for each space, together with presentation formats and staffing expectations. For an exhibit, add the exhibitor manual and booth plan. We review power, cable routes, delivery windows and shared resources before combining everything into the proposal.
Useful next steps
Questions · West Palm Beach
Before we quote
Can one team cover several rooms?
It depends on whether the rooms run at the same time and how much live operation each one needs. We identify dedicated and shared staff in the proposal. We do not assume one operator can manage simultaneous programs in different rooms.
Can you handle more than the LED screen?
Yes. Start with the systems you need: LED, video, audio, lighting, staging, cameras, power distribution or crew. We quote them separately or coordinate the technical work when the project allows it. Your planner or producer remains responsible for the overall event unless another arrangement is agreed.
When is the equipment reserved?
An inquiry or calculator estimate does not reserve equipment. We check the dates, configuration and delivery plan, then confirm the booking terms in the proposal.
Does this page also cover Palm Beach and other parts of the county?
The venue guides linked here are for West Palm Beach, including Palm Beach County Convention Center and Hilton West Palm Beach. For Palm Beach island, Lake Worth or Jupiter, send the full event address and dates so we can review delivery and crew availability from Miramar. Each destination needs its own transport quote; we do not have a local office in the county.
Tell us about your project.
Send the event details →Practical questions before you book
Does the equipment rental include delivery and pickup?
Only when the proposal says so. Tell us the delivery address, room, access times and return schedule. Transport depends on the equipment volume, distance, vehicle access and loading conditions. Parking, tolls, waiting time, long carries or extra trips may affect the quote. Send the loading instructions with your request so we can price the actual route and number of trips.
Do we need a site visit before confirming the AV setup?
Some projects can start from current plans and photographs. Restricted access, unusual screen shapes, outdoor structures or permanent installations may require a site visit and further technical review. Send what you have first; we will identify what cannot be confirmed remotely. The visit's timing, purpose and any charge should be agreed in advance.
Two decisions to settle before booking
What must we order directly from Palm Beach County Convention Center?
The center lists electricity, internet and phone services, aerial rigging, water and compressed air as exclusive services ordered through the facility. Send the room or booth plan and technical requirements so those orders can be coordinated with the AV package. An equipment quote from GLMedia does not replace the center’s order or its approval. Confirm current event requirements before booking.
How do we prepare audio and lighting for simultaneous breakout sessions?
Provide a schedule for each room, not just a daily start and finish. List speakers, videos, remote contributions and lighting positions, including room resets. We can identify which systems stay installed and which resources might be shared between non-overlapping sessions. Live microphone mixing, recording and cue changes may require dedicated operators; the staffing plan should name those responsibilities room by room.