Venues · Sound and setup
Dillard High School: room rental and audiovisual setup
Dillard High School 6–12, part of Broward County Public Schools (BCPS), is at 2501 NW 11th Street, Fort Lauderdale, Florida 33311. For a performance, rehearsal, or presentation, identify the room and agree on both its use and the setup requirements.
Two separate rooms on the same campus
The rental portal linked by BCPS lists both rooms for performances, rehearsals, corporate events, and seminars. School programs take priority. School administrators retain final approval; Facilitron handles requests, documents, and payments.
The location is Fort Lauderdale in Broward County; these terms concern Dillard and the school district. They are not rules for Dillard Elementary or Old Dillard Museum. A rental listing does not establish recorded property ownership; the identified school entity is The School Board of Broward County, Florida (SBBC).
| Space | Published capacity | What to confirm for your event |
|---|---|---|
| Auditorium | 650 people | Approved layout and occupancy with the stage, cameras, control positions, and circulation. |
| Recital Hall | 230 people | This room’s own layout; do not carry over equipment, dimensions, or rigging options from the Auditorium. |
The listings mention a stage, audiovisual equipment, a projector with screen, a microphone and speaker, accessibility, and parking. They also flag possible charges and services that depend on the configuration. Confirm models, quantities, condition, operation, and availability for your date; the description is not a guaranteed inventory.
References and documented scope: BCPS — Rent a BCPS Facility · Dillard — rental announcement · Dillard — Auditorium · Dillard — Recital Hall · Dillard — Directions to School ·
Timing: submitting, completing, and obtaining approval
The portal notice and policy describe different milestones. Applying at the minimum lead time does not guarantee a timely decision or a confirmed date. Submit the scope earlier when technical review is needed, and agree on a schedule.
| Milestone | Published condition | How to apply it |
|---|---|---|
| Application | Reservations cannot be made within 14 days of the event. | This is the portal’s minimum lead time, not a guaranteed approval deadline. |
| Decision | Up to 20 business days after the application is determined complete. | Obtain written approval or denial; do not count from an incomplete draft. |
| Payment and insurance | At least 7 days before the start. | The policy requests the certificate with the initial application; do not wait for the portal deadline. Missing payment or insurance may suspend the reservation. |
The COI must name SBBC as an additional insured under the policy. Have the administration review the applicable coverage and documents; buying a policy does not mean it has been accepted. For certain School-Allied Group events, Rule 12 requires vendor documents to reach Risk Management 3 weeks ahead. That special process does not automatically apply to every rental.
References and documented scope: Dillard — rental announcement · BCPS — Dillard Terms of Use / Policy 8020 ·
LED, rigging, sound, and power: details still needed
The listings do not publish rigging plots, allowable loads, suspension points, usable stage dimensions, or power available per circuit. Do not infer these capabilities from photos, occupancy, or the presence of stage lighting.
As technical preparation, submit a layout with dimensions and weights: suspended or ground-supported LED, trusses, motors, speakers, lighting fixtures, cameras, platforms, and control position. For floor supports, include point loads, bases, ballast, and surface protection. Request the relevant documentation and approvals from the technical lead before finalizing that design.
Separate the power requirements by system, including voltage, current, and connectors. Confirm circuits, temporary distribution, panel access, and who may connect, test, and remove equipment. An energy charge does not establish supply capacity. A standby electrician option does not authorize an outside provider to work on the building installation.
Ask in writing who may install and operate school equipment, which staff must accompany vendors, and what contractual terms apply. The sources do not establish an exclusive audiovisual provider, union staffing requirements, or GLMedia’s authorization to operate campus systems.
References and documented scope: BCPS — Dillard Terms of Use / Policy 8020 · Dillard — Auditorium · Dillard — Recital Hall ·
Staffing, hours, and venue costs
An SBBC employee approved by the school administration must open, remain on duty during the program, and close. Use is denied if staff are unavailable. The policy specifies a 4-hour minimum for custodial staff brought in after hours or on weekends.
The fee schedule attached to the terms gives an effective date of 2025-02-21. These published amounts help identify budget items; they are not a current quote or GLMedia prices. Request the quote applicable to the room, date, applicant category, and full schedule.
| Fee schedule item | Published amount in USD | Scope and caution |
|---|---|---|
| Auditorium: rehearsal or setup | 100 per hour | Separate from the performance; confirm how strike is billed. |
| Auditorium: performance | 700 for a 3-hour period; 100 per additional hour or part thereof | Do not automatically apply this rate to Recital Hall without confirmation. |
| Energy | 40 per hour | Lighting, cooling, and power; no technical supply capacity is stated. |
| Custodial services | 200 with a 4-hour daily minimum; 50 per additional hour | Confirm staffing and required periods for the reservation. |
| Technical supervision / technical crew | 50 per hour in each category | Separate items, depending on required staff. |
| Standby electrician | 65 per hour | Confirm scope and hours; connection is not necessarily included. |
Other items include equipment, room setup, consumables, security, and applicable taxes. Do not calculate a total before knowing which charges apply. School groups, nonprofits, and commercial organizations have different terms; a production company does not inherit the school’s exemptions.
Agree on vehicle access, the loading door, clearance dimensions, internal route, production parking, delivery, testing, rehearsal, and removal. No loading window or room-specific noise schedule is published in these sources. Include all required time in the application and check for conflicts with school activities.
References and documented scope: BCPS — Dillard Terms of Use / Policy 8020 ·
Effects and approvals: separate the responsibilities
The policy prohibits the lessee from using devices that could cause a fire on SBBC property. The theater listing does not authorize haze, smoke, lasers, pyrotechnics, or open flame. Before including an effect, ask the school to determine whether it is allowed and what review it requires; do not assume an exception to a prohibition.
Institutional condition: school approval and employee attendance. Contractual condition: quoted rooms, equipment, hours, insurance, and staffing. Organizer condition: the proposed program, vendors, and layout. Legal requirement: permits or inspections applicable to the setup and competent authority. Technical recommendation: prepare drawings and lists for review. None of these layers replaces the others.
Ask BCPS to identify the campus building and fire review process and any external permits applicable to the project. A Fort Lauderdale address does not establish that every school approval uses the general municipal process. Confirm occupancy, egress, accessibility, alarm protection, sound levels, and hours against the actual layout. No effects authorization or load values are documented here.
References and documented scope: BCPS — Dillard Terms of Use / Policy 8020 ·
Finalize the scope and handle changes
Before mobilizing equipment, collect written approval, room and date, accepted layout, assigned staff, quote, accepted insurance, and access hours. Attach answers about rigging, floor supports, power, and operation. If an answer is missing, keep that item pending; rental approval alone does not resolve it.
If the screen, weight, location, effect, vendor, or schedule changes, send an identified revision to the reservation administration and request written confirmation of the updated scope, costs, and approvals. The sources do not detail a specific technical change procedure; this is a preparation recommendation, not an additional official filing.
GLMedia can prepare a proposal for equipment-only rental or the agreed supply, installation, testing, operation, and removal of systems, subject to school conditions. Venue booking and approvals must be assigned to the organizer; this guide does not establish previous GLMedia projects at Dillard.
Preparation worksheet: not a rental application, permit, structural calculation, or setup approval.
References and documented scope: BCPS — Rent a BCPS Facility · Dillard — rental announcement · BCPS — Dillard Terms of Use / Policy 8020 ·
Frequently asked questions
Can I book the Auditorium for 650 attendees without a layout?
650 is the published capacity, not approval of your layout. Have the arrangement of equipment, circulation, and work positions validated before finalizing event occupancy.
Does applying 14 days ahead guarantee the reservation?
No. The portal requires that minimum lead time, while the policy allows up to 20 business days to respond after the application is considered complete. Agree on the schedule and obtain written approval.
Can I bring my own equipment and skip school staffing?
You cannot dispense with the SBBC employee required to open, remain, and close. Access, connection, and operation of outside equipment must also be agreed with the school.
Does the energy fee allow an LED screen installation?
It does not establish available power, circuits, or floor or rigging loads. The screen requires review of the design, supply, and technical responsibilities for the selected room.
Official documentation
Sources checked October 18, 2026. Checking these sources does not confirm availability or setup approval. General standards do not replace the terms for the booked space.