VENUE PLANNING · SOUTH FLORIDA
LED and audiovisual services for Miami Beach Convention Center
For Miami Beach Convention Center, start with the hall or booth assigned to your event. An exhibitor display needs the stand plan, height limit and power order; a conference also needs presentation feeds, sound, cameras and operators. We quote those requirements separately so your team can compare the complete setup.
Equipment, crew and venue services
At MBCC, define the permitted work before reserving equipment or crew. Outside suppliers need prior approval for eligible non-exclusive services. Equipment supply and supervision do not replace the labor arrangements required by the center.
| Activity | Proposed responsibility | Approval to confirm | Who quotes it |
|---|---|---|---|
| Equipment rental | GLMedia: equipment listed in the agreed scope. | Outside-supplier access and permitted equipment. | GLMedia; venue services separately. |
| Setup and dismantling | Union labor under MBCC rules; equipment contractors provide supervision only. | Work allocation, load-in times and permitted cable routes. | Confirm the venue-approved labor order; equipment rental is quoted separately. |
| Audio, lighting and playback operation | Union labor under MBCC rules; equipment contractors provide supervision only. | House interfaces, rehearsal schedule and show responsibilities. | Confirm the venue-approved labor order; equipment rental is quoted separately. |
| Technical supervision | GLMedia supervises its contracted equipment scope and coordinates interfaces. | Who supervises each supplier and who may perform the work. | Identify supervision separately from hands-on labor. |
| House power, rigging and system connections | Providers assigned or approved by the venue. | Current event manual, technical plans and service orders. | The assigned providers; request itemized venue charges. |
The compact LED reference price does not automatically include audio, lighting, venue services or delivery to every destination. Separate equipment, transport, setup, supervision and operation in the proposal. A floor-supported structure still needs an approved footprint and review of floor loading and the proposed configuration.
These are published general requirements. Confirm the current event manual, supplier approvals and final service orders with the venue for your date.
A production plan built around the venue
Before recommending a screen layout, we review the event's floor plan, content requirements and venue conditions.
We can supply LED and video or coordinate sound, lighting, cameras, staging, power distribution and crew. Choose equipment rental, installation and operation according to what your production team needs.
What must be approved before production?
Before equipment is reserved, the venue or event organizer must confirm the ballroom or exhibit area, load-in route, dock schedule, floor protection, ceiling and rigging restrictions, power access, noise limits, security procedures and approved working hours. GLMedia documents the proposed system and coordinates the information required by the client, venue and any in-house audiovisual or rigging provider. A proposal is not a venue authorization; final production proceeds only after the applicable approvals are in place.
What can GLMedia provide at Miami Beach Convention Center?
We can quote LED walls and floors, processing, Resolume playback, cameras, switching, recording, streaming, monitors, timers, intercom, projection, sound, lighting, staging, pipe and drape, power distribution and crew. Your proposal lists the equipment, operators and any specialist services to be coordinated with the venue.
How do we coordinate with an in-house AV provider?
Share the venue contract and in-house AV quote with us. When outside vendors are allowed, we agree who supplies equipment, power, rigging, internet and crew before load-in. GLMedia quotes its part of the work; required venue services remain with the provider named in your contract.
What information speeds up a quote?
Start with the event date, venue, audience size and what you need. A room or booth plan, schedule and presentation files help us recommend equipment. If you are still choosing the layout, we can prepare an initial option and identify what needs a site visit or venue confirmation.
Send the date, venue and what you need
GLMedia will review access, schedules, technical requirements, venue rules and the responsibilities of every supplier before issuing a proposal.
Request a proposalPractical questions before you book
Who arranges badges and access for the technical crew?
The organizer or venue confirms the registration process and submission deadline. We coordinate the crew information required for our work, while approval remains with the responsible event or security team. Confirm the service entrance, check-in location, permitted hours and unloading authorization. Guest tickets and event admission are separate from technical crew credentials.
Can your crew perform every task inside a convention center?
Not necessarily. The venue, show organizer or appointed contractor may control unloading, rigging, electrical connections or specific labor tasks. Send the exhibitor manual and labor rules before ordering. We identify the work GLMedia can perform and the services you must order through the venue. Availability of our equipment does not override those rules.
At MBCC specifically, the published rules require union labor for staging, production and audiovisual work; equipment contractors may provide supervision only. Confirm the applicable staffing order with the event manager before booking.
Can the room be changed from a meeting to a dinner on the same day?
Send both layouts and the time available between programs. We identify equipment that can stay in place and what needs to move, be rewired or tested again. The changeover requires its own crew and access plan while catering and other vendors work. A short break in the agenda is not automatically enough time to rebuild a stage or LED wall.
Questions to resolve before booking
What should we send for panel microphones and presentation sound?
List the speakers, audience questions, playback sources and any recording or remote participants. Send that list to both the AV supplier and the person coordinating venue labor. The plan needs to identify who patches, tests and operates each feed, not just who delivers the microphones. Agree on a joint sound check before the room opens.
Can we add lights to an exhibitor stand?
Start with the stand drawing, permitted height, fixture positions and electrical order. Send the proposed support and cable routes for review before reserving equipment. A small stand does not automatically exempt the installation from MBCC labor rules. Separate fixture rental, approved mounting work and lighting operation so the proposal identifies who performs and charges for each part.