LVCC: rigging plans, LED and approvals before installation

Which approval covers the installation, and what is still outstanding?

Record the event, hall, level, booth number and move-in, operation and move-out dates. For building and fire permits, the guide directs applicants to Clark County Building and Fire Prevention. Keep that review separate from LVCVA Safety and Fire Prevention and the venue’s Convention Services Manager (CSM). Do not choose a city permit process solely because the address says Las Vegas.

Keep a document register showing revision, space, scope and status. Acceptance of a booth location alone leaves loads, connections and effects to be checked. A submitted application is not an approval.

Why are DWG and DWF required when rigging accepts PDF?

The event layout and rigging drawings follow different procedures. For the layout, Floor Plans requires DWG and DWF together: scale, dimensions, exits, aisles, structures and obstructions, plus the space, event and move-in/move-out dates. Send this submission to boothplans@lvcva.com for Safety and Fire Prevention and CSM review. Hall and lobby floor plans must be separate documents.

For rigging, prepare PDF or DWG and use LVCC Rigging Submittals, linked on pages 38–39 of the guide. Overlay the booth and its loads on the full rigging plan and submit that package as one file. Show point loads at each hoist and distributed loads on each attachment purlin, beam or truss, with arrows explaining the load distribution.

If drawings are returned with issues, distinguish an incomplete file format from missing equipment data or a required structural evaluation. Correct the identified issue and resubmit the complete revision. Do not substitute total weight divided by the number of motors for individual point loads.

Which date starts each submission deadline?

Use the first move-in day for the overall schedule and first use for haze. The Rigging section refers both to first move-in and first installation; if these differ, coordinate both and plan from the earlier date. These are venue-guide deadlines, not guaranteed authority approval times.

Confirm receipt, review comments and acceptance for each revision. Request dated engineering, labor, inspection and after-hours charges in writing. The guide does not support estimating the full installation cost from the number of points alone.

For outdoor trusses, the guide allows the venue to require an independent engineer’s stamp depending on size, attachments and weight. When required, that approval must include wind and seismic loads. Submit the proposed ballast too; having ballast available does not establish that it is sufficient.

What differs between South Hall, meeting rooms and ground-supported structures?

Request the rigging-point drawing and suspended-load procedure for the exact space. LVCVA requires qualified riggers and prohibits exceeding assigned limits. Notify Facility Maintenance if a load reaches a point’s maximum; an available location does not establish capacity.

The guide permits electric hoists and prohibits manual hand-chain or lever hoists. Before installation, check apparatus inspections and motor certificates: at least annual visual inspection and load testing every 2 years by a certified inspector. Rigging structures suspended more than 3 ft above the floor need a backup capable of sustaining the load. The project’s qualified rigging team must define and install that system.

Which floor capacity applies to the LED and its move-in route?

Locate the display, feet, ballast, racks and handling equipment on the plan. Heavy Equipment Procedures, p. 25, lists different capacities by area. These examples do not cover every space or authorize concentrated loads or a route across other surfaces.

If the location, support or route changes, request another check. S3, S4, C3, C3 concourse and C4 may need advance structural evaluation. Do not average a base load over the entire rented floor area or add ballast for stability without reviewing the support load.

Do the EAC permit and ESCA badge grant the same access?

No. Check the contracting company, workers and event credentials separately. As published on October 17, 2026, the official EAC application requires a USD 250 annual permit and general liability, auto and workers’ compensation certificates. The company name must exactly match the insured on the COI. This charge covers the company’s annual permit, not rigging, engineering or admission.

The guide requires ESCA identification for EACs on property and describes exceptions for certain roles. Confirm the applicable category before assigning workers; an ESCA badge does not replace exhibition access checks. Catwalk and roof access require separate authorization. Also verify applicable business licensing and training with the authority and event contractor.

Ask the organizer and CSM who is designated for rigging, electrical distribution, connections, lifting equipment and move-out. Define tasks and contracting limits before move-in. Do not infer an exclusive provider for all LVCC work from another venue’s contract or a previous exhibition.

What should be checked when LED equipment or servers need continuous power?

List equipment, required voltage and current, connections, location and operating hours. Assign distribution and connection to the designated electrical contractor. If processors, servers or controls need overnight power, order 24-hour service and identify the relevant outlets; the guide requires the outlet list to reach the CSM before the first day.

An outlet working during installation does not establish continuous power during the event. Match the order to the assigned outlets and event energization schedule before starting equipment that must remain powered. If confirmation is missing, defer that start and coordinate an orderly equipment shutdown.

Electrical-room access requires authorization. Do not modify venue panels or installations. Electrical lockout/tagout must be coordinated with Facility Maintenance and performed by authorized personnel; this guide does not describe work on energized circuits.

How do changes, haze and lasers affect an accepted revision?

Keep the accepted file. Cloud rigging changes, describe them and resubmit the drawing; layout changes must also be identified and resubmitted. When weight, point, position, surface, power or egress changes, consult every party that approved the affected part. Keep the modification on hold until accepted; the previous revision applies only if the configuration remains exactly as approved.

For fog or haze, submit the equipment, fluid, SDS and schedule; arrange the required demonstration before use and any required supervision. Do not run a test or disable fire detection yourself. Rigging acceptance does not approve an effect.

The guide requires a UL-listed machine or equivalent for the intended use and nonhazardous fluid in its original container. Submit the SDS before move-in and keep it at the booth.

For Class IIIb or IV lasers, separately check projector and show documentation and the applicable FDA variance conditions. If a beam could reach outdoors, also review the FAA outdoor laser operations process. Do not infer a local-permit exemption because the rigging section does not mention lasers. Pyrotechnics follow a different process and are not covered by this guide’s haze deadlines.

During move-out, coordinate removal of rigging, electrical equipment, tie-backs and protective materials with the responsible contractors, leaving no loose suspended pieces. The downloadable worksheet records data and outstanding items; it does not certify calculations, inspections or approvals.