Furniture · Practical guide
Meeting and training tables: surface, legs and dimensions
During training, an open laptop, notebook and mouse all need space on the table. A meeting may use that same space for shared documents and conferencing equipment. Look at the tabletop and the clearance below it as well as the overall length.
Meeting tables: shape and shared surface
Request drawings of the top and base: a boat-shaped table can vary in width along its length. Mark where documents, laptops or conferencing equipment will go and which area needs to stay clear. Review the workstations with the planned chairs and room layout; a catalog seat count does not establish event occupancy or workspace per person.
For the 10 ft SICO Conference Table, the May 2025 R1 PDF lists a 30 in height (about 76 cm); the website lists 29.5 in (about 75 cm). Request the drawing for the offered version before confirming the height and chair pairing.
Training tables: depth matters
The versions below have the same length but different depths. Compare the available depth with the items needed at each workstation.
List the open laptop, notebook, mouse, course materials and water needed for the activity. A sketch showing those items helps distinguish each person’s workspace from shared space.
On narrow screens, scroll the table sideways. With a keyboard, use Tab to reach the table, then the arrow keys to scroll.
| Documented version | Depth × length | What to compare with the task |
|---|---|---|
| Single Top 18 × 72 in | Approx. 46 × 183 cm | An open laptop and other items within the available depth. |
| Single Top 30 × 72 in | Approx. 76 × 183 cm | Equipment and shared space; also review the base and clearance below the top. |
Check below the top and account for accessories
Request clearance below the tabletop and ask where it was measured: at the edge, a crossbar or another part of the base. Include top thickness, projections and leg positions. Compare those details with the chair, including its arms if fitted, and the user’s space needs.
If skirts, modesty panels or accessories are planned, ask for them to be shown in the offered version’s drawing. List the connections needed and ask which accessories are included. The AV and electrical teams review that list and cable routing without drilling or modifying the table.
Delivery and model changes
Request a finish sample when appearance on camera matters. Agree with the supplier how each version will arrive: folded, packed, with separate legs or on a cart, according to its documentation. Share the dimensions of that complete package with the venue for access review.
If another model is offered, request its specification sheet before accepting the change. Review the surface, clearance, base and accessories, along with any changes to the planned chair or delivery dimensions.
Prepare your table inquiry
Start with a program or a photo of a similar workstation. Answer what you know; model details and dimensions can be added with the supplier.
- What are the date, city and venue?
- Will the session involve presentations, discussion, writing or laptop work?
- How many workstations are you considering, and what will each person use on the table?
- Have chairs been selected? Mention any available photo or specification sheet.
- What does the group need to see or hear, and what connections are planned at the workstations?
- Do you have a program, photo or workstation sketch to share?
- Which delivery, setup and pickup times are known, and who coordinates them?
- Are you asking about rental, purchase or AV support for tables supplied by someone else?
Download the inquiry worksheet (TXT)
To record model dimensions and documentation, use the technical worksheet (CSV).
Frequently asked questions
How many people fit at one table?
Define the task, chairs and each workstation first. Review the proposed count within the room plan; a catalog number does not establish event occupancy.
What should I compare if a meeting table is offered for training?
Request the table drawing and list what each workstation needs, such as a laptop, notes or other materials. Compare tabletop depth and leg positions with the planned chairs. If power is needed, tell the AV team so they can coordinate it before the floor plan is finalized.
Does the same length mean the same workspace?
No. Depth, shape, edges, accessories and leg positions may differ. Compare the complete drawing for the model.
What if the session combines a presentation and laptop work?
Describe both parts of the session. Identify which items are used together and whether participants need to watch a screen, write or talk to one another. The room planning team can use those details to review the tabletop and workstation positions.
Video and audio for this space
Plan the workstations alongside the presentations and content the group will see.
Reference documentation
Related event planning guides
Tell us how the tables will be used
Send a preliminary program or workstation sketch with the date and venue. Tell us what each person will use and what the group needs to see or hear. Those details let us start coordinating video and audio with the tables and chairs under consideration.
Discuss my event