TOTAL EVENT SPACE
28,251 sq ft
The official page publishes 12 redesigned function spaces for meetings and events.
BRICKELL · BALLROOMS + OUTDOOR TERRACES
Event technology planning for Four Seasons Hotel Miami
GLMedia can quote LED screens, presentations, sound and technical crew for a meeting or gala at Four Seasons Hotel Miami. We plan the sixth-floor ballroom setup separately from any terrace or pool-area event, subject to hotel approval.
Equipment, crew and venue services
At Four Seasons Miami, match each technical system to the booked meeting room or outdoor space. Define the hotel interfaces and operator positions before selecting the equipment package.
| Activity | Proposed responsibility | Approval to confirm | Who quotes it |
|---|---|---|---|
| Equipment rental | GLMedia: equipment listed in the agreed scope. | Outside-supplier access and permitted equipment. | GLMedia; venue services separately. |
| Setup and dismantling | GLMedia or the venue-designated team, as authorized. | Work allocation, load-in times and permitted cable routes. | The party performing the work; identify it in each order. |
| Audio, lighting and playback operation | Named operators for the contracted systems and hours. | House interfaces, rehearsal schedule and show responsibilities. | GLMedia for its operators; the venue for its services. |
| Technical supervision | GLMedia supervises its contracted equipment scope and coordinates interfaces. | Who supervises each supplier and who may perform the work. | Identify supervision separately from hands-on labor. |
| House power, rigging and system connections | Providers assigned or approved by the venue. | Current event manual, technical plans and service orders. | The assigned providers; request itemized venue charges. |
The compact LED reference price does not automatically include audio, lighting, venue services or delivery to every destination. Separate equipment, transport, setup, supervision and operation in the proposal. A floor-supported structure still needs an approved footprint and review of floor loading and the proposed configuration.
These are published general requirements. Confirm the current event manual, supplier approvals and final service orders with the venue for your date.
GRAND BALLROOM
5,830 sq ft
The venue lists capacity for 525 reception, 456 banquet and 216 classroom, before production space is deducted.
MIAMI BALLROOM
2,500 sq ft
Floor-to-ceiling windows and Brickell views make daylight and image contrast part of the display decision.
OUTDOOR PROGRAMS
Up to 250 banquet
The hotel publishes terraces and pool-area options that require a separate weather, sound and power plan.
Treat the sixth floor and the terraces as different production environments
Indoor rooms need confirmed ceiling height, screen sightlines, stage depth, power and load-in routes. Spaces with strong natural light require display technology and placement that protect contrast. Outdoor terraces add wind, rain, heat, ambient sound, cable protection and weather-rated equipment requirements.
GLMedia can develop a single show plan while keeping those two operating environments separate. The plan identifies what must come from the hotel, what GLMedia can quote, and what changes if the event moves indoors because of weather.
How does daylight affect the video system?
Floor-to-ceiling windows can make projection less effective, especially for detailed presentations. Confirm the room orientation, event hours and shade control. Direct-view LED or high-brightness displays may be appropriate, but screen size and brightness should be matched to viewing distance, content and the approved room layout.
What changes for a terrace or pool-area event?
Outdoor planning requires the hotel’s weather policy, wind limits, rain plan, permitted sound level, power source, cable route, equipment protection and strike trigger. The technical package should specify which equipment is weather-rated, how it is ballasted or secured, and where the program moves if conditions change.
How can GLMedia coordinate with the in-house AV team?
Share the hotel agreement and in-house quote before committing equipment. GLMedia can define signal, power, internet, labor, schedule and room interfaces, retain required hotel services and remove duplicated items. Final responsibilities should be written into the technical proposal and production schedule.
What equipment and technical services can GLMedia quote?
We can quote LED, video processing, playback, cameras, switching, live camera feeds, recording, streaming, monitors, sound, lighting, staging, pipe and drape, power distribution and bilingual technical crew. Equipment and operator responsibilities are listed in the quote.
Official venue information used for this planning page
Venue facts were reviewed on August 27, 2026 from the official Four Seasons Hotel Miami meetings and events page. Capacities and operating rules can change; verify them directly for the event date.
Explore South Florida venue guides · Brickell and Downtown Miami service area · LED and video systems
GLMEDIA PRICING REFERENCE · NOT A HOTEL QUOTE
LED packages: equipment, installation and operating hours
For a gala or executive meeting, start with the room’s sightlines and visual finish: screen footprint, speaker lighting, wireless microphones and discreet cable routing. A terrace addition needs a separate weather and equipment plan.
USD 3,650From · one event day · 11.5 × 6.6 ft (3.5 × 2 m) indoor P2.6 LED wall. A compact starting configuration, not a promise to cover every ballroom or audience.
The published reference includes compatible standard ground support, LED processing and one standard presentation input, qualified setup and strike, up to six technician hours during the event day, and local transport within 30 one-way miles of GLMedia’s Miramar location under normal access and working hours.
Hotel/in-house AV fees, power service, rigging, exclusive or union labor, internet, parking, tax, restricted loading, long carries and extra operating hours are separate. Audio, lighting, cameras and staging are not included in this LED reference. Dates, access, availability and final responsibilities are confirmed in the written proposal.
Plan the ballroom, daylight and weather before selecting equipment
Send the date, room, terrace use, audience, agenda and current hotel documents for a defined technical review.
Request a technical proposalPractical questions before you book
Who arranges badges and access for the technical crew?
The organizer or venue confirms the registration process and submission deadline. We coordinate the crew information required for our work, while approval remains with the responsible event or security team. Confirm the service entrance, check-in location, permitted hours and unloading authorization. Guest tickets and event admission are separate from technical crew credentials.
What measurements do you need for a service elevator?
Send the clear door opening, cabin width and depth, rated load and the route from the loading dock to the room. We check the largest loaded case and support components, not just an individual LED panel. Include corridor turns, ramps and floor protection. A modular system may help, but elevator access cannot be promised from screen dimensions alone.
Can the room be changed from a meeting to a dinner on the same day?
Send both layouts and the time available between programs. We identify equipment that can stay in place and what needs to move, be rewired or tested again. The changeover requires its own crew and access plan while catering and other vendors work. A short break in the agenda is not automatically enough time to rebuild a stage or LED wall.
Questions to resolve before booking
Does a small executive meeting need more than a laptop microphone?
It may, especially when several people speak from different seats. Test whether remote participants can hear everyone and whether their return audio feeds back into the call. A tabletop system or distributed microphones may be appropriate after reviewing the room and platform. Quote the interface and call support separately from the display.
How do we prevent speaker lighting from reflecting in glass?
Mark camera angles and presenter positions against the windows on the actual room plan. Test fixture angles with the intended lens positions, then check both face exposure and reflections. Confirm whether shades can be adjusted during the program. Decorative lighting and speaker lighting should have independent control when their needs differ.
Where should the operator sit if the room must look discreet?
Choose a position with usable sightlines, safe cable paths and access to the show caller. If control is screened from view, specify how the operator sees the stage and communicates. Agree on equipment masking and access for troubleshooting. Hiding the console should not leave the operator unable to follow a presentation.