Furniture · Practical guide
Conference chairs: dimensions, versions and transport dollies
Arms, upholstery and writing tablets can change both a chair’s footprint and how it can be stored. Compare the version actually being offered, including its dimensions and accessories, and request stacking and transport details separately.
Compare the arm and armless versions
Coalesse lists the armless Enea Lottus at 20.75 in wide and the cantilever-arm version at 23.75 in (about 52.7 and 60.3 cm). Both list an 18 in seat height (about 45.7 cm). Seat width is not overall width.
For a table pairing, also request depth, arm height and clear space below the top. Include duration, support needs and work materials. If a tablet arm is added, identify the side and dimensions with the accessory in use.
Stacking depends on the configuration
For KI Strive Stack four-leg or sled-base chairs, the manufacturer lists dolly stacking at 15 for the “poly” version and 8 for upholstered-seat versions. It lists 4 “poly” chairs on the floor. Tablet-arm versions do not stack.
These figures describe the KI configurations specified. Do not transfer them to another chair, Strive High-Density or mixed versions. Before ordering, the supplier should confirm the chair code, compatible dolly and applicable instructions.
Request dimensions for the loaded dolly
Ask for the count per dolly, the loaded dolly’s outside dimensions and the total weight provided by the supplier. Send those details and the delivery plan to the venue to review doors, turns and elevators where relevant. The specification’s stacking count is only part of that request.
Agree where dollies and packaging will be kept once the chairs are placed, and when they need to be available for pickup. The venue should confirm that storage location along with access arrangements.
Compare appearance alongside use data
Record color, frame finish, upholstery and the model’s offered floor-contact options. A fabric or arm change may affect more than appearance; request updated documentation for a substitution.
If the chair changes, send the new dimensions to the floor planning team. It needs to review rows, sightlines and routes with the venue; keeping the same quantity does not mean the layout is unchanged.
Finishes and upholstery: identify the combination
Request upholstery maker and reference, color code, frame finish and application: seat, back or both. A sample helps compare texture and color; a screen does not guarantee the same appearance under event lighting.
KI’s compatibility list marks Fracture fabric as approved for the Strive four-leg upholstered seat (SLU) and disapproved for the upholstered back (SLUB). Check where the fabric is used: seat compatibility does not confirm back compatibility. The venue separately reviews any documents it requires.
Agree on care and cleaning under the furniture and textile instructions. If the event requires material documentation, request it for that combination and forward it to the venue team. Do not infer noncombustibility, waterproofing or lifespan from appearance, a sales name or an isolated abrasion result.
Check the delivery against the chair order
At delivery, compare the paperwork with the agreed version and quantity. If another chair arrives or an issue is reported, record the difference and the supplier’s response.
- Identification: the agreed model, arms, writing tablet and upholstery.
- If there is a problem, record photos or a description, the date and the supplier contact you notified.
- Record the proposed solution, any chair to be replaced and who confirms it. Do not improvise a repair.
Prepare your chair request
A program and reference photo can explain how the chairs will be used. If no model is selected, describe the audience’s needs; stacking and dolly details can be added from the documentation for the version offered.
- What are the date, city, venue and length of each session?
- What initial chair quantity are you considering?
- Will the audience write, use laptops, talk to one another or watch a screen?
- Which comfort, support or access needs should be considered?
- Do you have a photo or proposal identifying arms, writing tablets, upholstery and other accessories?
- Will seating arrangements change between sessions, and who coordinates those changes?
- What is known about delivery and pickup times, access and storage space?
- Would you like to discuss rental, purchase or coordination with your supplier and AV team?
Download the inquiry worksheet (TXT)
To record model dimensions and documentation, use the technical worksheet (CSV).
Frequently asked questions
Do arm and armless versions occupy the same space?
Not necessarily. Compare overall width for each version and its relationship to the table and user needs.
What should I confirm before ordering chairs with a dolly?
Request the chair model, version and the offered dolly’s code. Ask for documentation stating the permitted count and conditions for that combination. A count given for another dolly or for floor stacking does not establish the limit for the equipment being delivered.
Does counting chairs confirm room occupancy?
No. The floor plan, routes and authorized room occupancy need their own review with the event and venue teams.
What should I check if the supplier offers different upholstery?
Request the new combination’s code and specification sheet. Review dimensions, stacking and material documentation rather than assuming they remain the same because the chair name matches. Any upholstery documents requested by the venue must cover the option being offered.
Video and audio for this space
The meeting program helps coordinate chair placement with screens and audio.
Reference documentation
Related event planning guides
Coordinate with the hotel or venue
Send us the chair you have in mind
Start with a chair photo or the meeting program. Include the date, venue, duration and who will arrange the chairs. Tell us whether the audience will write, watch a screen or follow a talk, and which support needs should be considered.
Discuss my event