INDOOR + OUTDOOR
70,000+ sq ft
The hotel publishes a large mix of ballrooms, meeting rooms, gardens, terraces and beach-event spaces.
MIAMI BEACH · HISTORIC BALLROOMS + OUTDOOR EVENTS
Event technology planning for Eden Roc Miami Beach
For an event at Eden Roc Miami Beach, GLMedia can quote LED screens, video, sound and technical crew for the ballroom, garden or terrace you book. Outdoor areas need a separate equipment and weather plan, and the hotel must approve outside suppliers.
Equipment, crew and venue services
For Eden Roc, start with the named ballroom or outdoor area and the actual program. Coordinate the audio and lighting proposal with the room’s finishes and the hotel-approved installation method.
| Activity | Proposed responsibility | Approval to confirm | Who quotes it |
|---|---|---|---|
| Equipment rental | GLMedia: equipment listed in the agreed scope. | Outside-supplier access and permitted equipment. | GLMedia; venue services separately. |
| Setup and dismantling | GLMedia or the venue-designated team, as authorized. | Work allocation, load-in times and permitted cable routes. | The party performing the work; identify it in each order. |
| Audio, lighting and playback operation | Named operators for the contracted systems and hours. | House interfaces, rehearsal schedule and show responsibilities. | GLMedia for its operators; the venue for its services. |
| Technical supervision | GLMedia supervises its contracted equipment scope and coordinates interfaces. | Who supervises each supplier and who may perform the work. | Identify supervision separately from hands-on labor. |
| House power, rigging and system connections | Providers assigned or approved by the venue. | Current event manual, technical plans and service orders. | The assigned providers; request itemized venue charges. |
The compact LED reference price does not automatically include audio, lighting, venue services or delivery to every destination. Separate equipment, transport, setup, supervision and operation in the proposal. A floor-supported structure still needs an approved footprint and review of floor loading and the proposed configuration.
These are published general requirements. Confirm the current event manual, supplier approvals and final service orders with the venue for your date.
POMPEII BALLROOM
8,963 sq ft
The hotel presents the Pompeii Ballroom and Promenade as its largest named indoor ballroom area.
EDEN ROC BALLROOMS
6,313 sq ft
The Mona Lisa Ballroom is separately published at 4,607 sq ft, creating multiple indoor program options.
OUTDOOR SCALE
Up to 1,000 guests
The venue publishes outdoor capacity up to 1,000 and indoor capacity up to 500; production footprint affects final capacity.
Preserve the room character while solving the technical requirements
We plan screens, speakers, lighting and cable routes around the room’s architecture and guest circulation. Depending on the layout, the setup may use one central LED wall or several distributed displays. Floor protection and mounting methods must meet the hotel’s rules.
Gardens, terraces and beach areas require a separate engineering and weather conversation. Wind, salt air, humidity, rain, daylight, sound restrictions and safe cable routes can change the equipment and labor plan substantially.
What should be confirmed for a historic ballroom?
Confirm the exact room and section, finished ceiling height, attachment and rigging restrictions, floor protection, stage footprint, décor limitations, power, egress, dock and elevator route and working schedule. Equipment placement should be reviewed against architectural features and service traffic before the design is approved.
What should be confirmed for gardens, terraces or beach events?
Obtain the venue’s wind, rain and lightning policy; sound limits; power source; ballast and anchoring rules; equipment-protection requirements; cable paths; access surfaces; working hours and indoor contingency. Beach and waterfront exposure may require weather-rated equipment and a shorter operational trigger for shutdown.
What can GLMedia quote?
We can quote LED walls and floors, video processing, playback, cameras, switching, live camera feeds, recording, streaming, monitors, sound, lighting, staging, pipe and drape, power distribution and bilingual technical crew. Your quote identifies equipment, operators and any specialist services required.
What information speeds up the first proposal?
Send the event date, contracted room or outdoor area, audience and layout, stage drawing, content plan, camera or streaming needs, weather contingency, hotel production guide, current in-house quote and load-in schedule. Current photos or a site survey are important where décor and architecture constrain placement.
Official venue information used for this planning page
Venue facts were reviewed on August 27, 2026 from the official Eden Roc Miami Beach meetings page. Capacities, room details and policies can change; verify them directly for the event date.
Explore South Florida venue guides · Miami Beach service area · Walkable LED floor systems
GLMEDIA PRICING REFERENCE · NOT A HOTEL QUOTE
LED packages: equipment, installation and operating hours
Match the technical package to the actual ballroom, garden or terrace. Include floor protection, presentation format and a clear split between indoor LED requirements and any outdoor reception system.
USD 3,650From · one event day · 11.5 × 6.6 ft (3.5 × 2 m) indoor P2.6 LED wall. A compact starting configuration, not a promise to cover every ballroom or audience.
The published reference includes compatible standard ground support, LED processing and one standard presentation input, qualified setup and strike, up to six technician hours during the event day, and local transport within 30 one-way miles of GLMedia’s Miramar location under normal access and working hours.
Hotel/in-house AV fees, power service, rigging, exclusive or union labor, internet, parking, tax, restricted loading, long carries and extra operating hours are separate. Audio, lighting, cameras and staging are not included in this LED reference. Dates, access, availability and final responsibilities are confirmed in the written proposal.
Start with the exact ballroom, garden, terrace or beach area
Send the contracted space and venue documents so GLMedia can plan the technology around the real architecture and operating conditions.
Request a technical proposalPractical questions before you book
Who arranges badges and access for the technical crew?
The organizer or venue confirms the registration process and submission deadline. We coordinate the crew information required for our work, while approval remains with the responsible event or security team. Confirm the service entrance, check-in location, permitted hours and unloading authorization. Guest tickets and event admission are separate from technical crew credentials.
What measurements do you need for a service elevator?
Send the clear door opening, cabin width and depth, rated load and the route from the loading dock to the room. We check the largest loaded case and support components, not just an individual LED panel. Include corridor turns, ramps and floor protection. A modular system may help, but elevator access cannot be promised from screen dimensions alone.
Can the room be changed from a meeting to a dinner on the same day?
Send both layouts and the time available between programs. We identify equipment that can stay in place and what needs to move, be rewired or tested again. The changeover requires its own crew and access plan while catering and other vendors work. A short break in the agenda is not automatically enough time to rebuild a stage or LED wall.
Questions to resolve before booking
How do we check speech clarity in a historic ballroom?
Test microphones with the planned seating and speaker positions, including the back and sides of the room. Reflective finishes and room geometry can affect what guests hear. Speaker placement, microphone technique and level need to be considered together. Include a sound check with the actual panel arrangement; a ballroom capacity figure cannot select the system.
Can lighting be installed without attaching to decorative finishes?
A freestanding proposal may be possible, but it still needs hotel approval. Show fixture bases, cables and protected floor areas on the plan, keeping guest and service routes clear. Confirm the permitted fixing method before choosing hardware. Quote decorative lighting separately from fixtures intended to light presenters for cameras.
What should be rehearsed for an outdoor-to-indoor fallback?
Run through which microphones, playback sources and lighting cues move to the backup room. Identify equipment that remains outside, replacement equipment already inside and the person authorizing the move. Test the indoor signal path before guests arrive where access permits. Agree on a realistic transition schedule with the hotel rather than assuming an immediate room change.