Florida Ballroom general sessions
Start with the seating plan and last-row reading distance. GLMedia can scope a main LED screen, distributed speech audio, presenter lighting and separate confidence-monitor feeds around the agenda.
FORT LAUDERDALE · CYPRESS CREEK · LED + AV
LED walls & event AV for The Westin Fort Lauderdale
LED and audiovisual support for conferences, training and corporate meetings at The Westin Fort Lauderdale in the Cypress Creek area. This is the inland hotel, not The Westin Fort Lauderdale Beach Resort.
Equipment, crew and venue services
This guide covers the Westin near Cypress Creek, not the beachfront resort. Use its booked room and agenda to assign microphones, speaker lights and presentation support.
| Activity | Proposed responsibility | Approval to confirm | Who quotes it |
|---|---|---|---|
| Equipment rental | GLMedia: equipment listed in the agreed scope. | Outside-supplier access and permitted equipment. | GLMedia; venue services separately. |
| Setup and dismantling | GLMedia or the venue-designated team, as authorized. | Work allocation, load-in times and permitted cable routes. | The party performing the work; identify it in each order. |
| Audio, lighting and playback operation | Named operators for the contracted systems and hours. | House interfaces, rehearsal schedule and show responsibilities. | GLMedia for its operators; the venue for its services. |
| Technical supervision | GLMedia supervises its contracted equipment scope and coordinates interfaces. | Who supervises each supplier and who may perform the work. | Identify supervision separately from hands-on labor. |
| House power, rigging and system connections | Providers assigned or approved by the venue. | Current event manual, technical plans and service orders. | The assigned providers; request itemized venue charges. |
The compact LED reference price does not automatically include audio, lighting, venue services or delivery to every destination. Separate equipment, transport, setup, supervision and operation in the proposal. A floor-supported structure still needs an approved footprint and review of floor loading and the proposed configuration.
These are published general requirements. Confirm the current event manual, supplier approvals and final service orders with the venue for your date.
ROOM DETAILS AND AV PLANNING
Cypress Creek: a ballroom and a breakout need different systems.
The published room chart distinguishes Florida Ballroom, Keys Ballroom and smaller meeting rooms. Ceiling differences are especially relevant when adding a stage and LED support.
| Space | Published reference | Planning condition |
|---|---|---|
| Florida Ballroom | 5,049 sq ft · 99 × 51 ft | 14 ft ceiling |
| Keys Ballroom | 3,120 sq ft · 80 × 39 ft | 10 ft ceiling |
| Coral Gables Room | 1,632 sq ft · 51 × 32 ft | 9 ft ceiling |
Checked October 1, 2026. Official venue room guide. Confirm the current floor plan and assigned access with the venue. Published area and ceiling height do not authorize loads, rigging or installation.
Screens, sound and setup for this venue
Keys and smaller-room alternatives
A lower room may suit a wider screen with less height or television displays instead of a tall stage package. We account for clearance, support depth and audience circulation before selecting equipment.
Training, panels and hybrid contributors
Map handheld or headset microphones, audience questions, laptop switching and remote speakers. Define rehearsal, connectivity and operator responsibilities with the organizer so each session has an explicit technical plan.
GLMEDIA PRICING REFERENCE · NOT A HOTEL QUOTE
LED packages: equipment, installation and operating hours
For The Westin Fort Lauderdale, use the standard LED packages as a comparison point, then adapt screen size, hotel access and operating hours to the booked room.
USD 3,650From · one event day · 11.5 × 6.6 ft (3.5 × 2 m) indoor P2.6 LED wall. A compact starting configuration, not a promise to cover every ballroom or audience.
The published reference includes compatible standard ground support, LED processing and one standard presentation input, qualified setup and strike, up to six technician hours during the event day, and local transport within 30 one-way miles of GLMedia’s Miramar location under normal access and working hours.
Hotel/in-house AV fees, power service, rigging, exclusive or union labor, internet, parking, tax, restricted loading, long carries and extra operating hours are separate. Audio, lighting, cameras and staging are not included in this LED reference. Dates, access, availability and final responsibilities are confirmed in the written proposal.
YOUR TECHNICAL TEAM
Rent one system or combine audiovisual services
Hire GLMedia for LED and video only, or add sound, lighting, cameras, staging, pipe & drape and technical crew. We support the planner’s or producer’s show without taking over their client relationship. Each proposal identifies equipment, setup, operation and hotel interfaces.
LED, processing & playback
Screen size and resolution, presentation switching, cameras, confidence monitors and speaker timers.
See equipment and scope →Audio & microphones
We plan speaker coverage and wireless microphone channels for speeches, panels and music, then quote the equipment and operator.
See equipment and scope →Backdrop & technical masking
GLMedia-owned Georgia Expo pipe & drape can dress the stage or screen control areas; dimensions and installation are scoped separately.
See equipment and scope →PROJECT EXAMPLE
A GLMedia project
Vogue Leaders Miami 2025
GLMedia supplied LED, staging, sound and lighting. See the project page and video for the installation.
This project took place in Miami, at a different venue from The Westin Fort Lauderdale.
Open the case, scope and video →HOTEL · PLANNER · TECHNICAL SUPPLIER
Information we use to prepare your quote
You do not need all of this for a first inquiry. Start with the date, room and what you need; we use the details below to plan delivery and installation.
- Date, room and contracted section, guest count, and a floor plan with stage, tables and aisles.
- Desired screen size, content, cameras, presentations, remote contributors and simultaneous rooms.
- Dock slot, service route, elevator door/cabin size and capacity, and flight-case storage.
- Available power, rigging points and rules, floor loads, protection and exclusive house services.
- Load-in, testing, rehearsal, show and strike times; COI and venue-specific requirements.
- Who contracts each service: equipment, transport, setup, operators, hotel charges and taxes.
Electrical demand and equipment weight are calculated for the selected configuration. Elevator fit is checked against the largest loaded case—not the LED panel alone. Hotel capacities are not final seated capacities once technical equipment is added.
Questions before booking.
Can I hire GLMedia for an event at The Westin Fort Lauderdale?
Yes, if the hotel approves GLMedia as an outside AV supplier for your event. Our proposal lists our equipment, setup and operators. The hotel or its in-house provider confirms its own services and charges, including any required power, rigging, internet or labor. We do not represent the hotel or sell its event packages.
Is this the same Westin as the beachfront resort?
No. This guide covers The Westin Fort Lauderdale in the Cypress Creek area. The Westin Fort Lauderdale Beach Resort has different ballrooms and access arrangements. Send the exact hotel name and room from your contract; the related guide below covers the beach property.
Is USD 3,650 the final price for my hotel event?
No. It is GLMedia’s published starting reference for a compact 11.5 × 6.6 ft indoor P2.6 LED wall for one event day under the listed conditions. Hotel charges, access, schedule and added services can change the total. The linked package page gives three sizes and inclusions; your final scope and price are confirmed in writing.
Can we rent only LED, or add the rest of the AV equipment?
You can rent LED and video equipment alone, or add sound, lighting, staging, cameras, playback, confidence monitors, timers and crew. We work with your planner or production company and respect their relationship with the client.
REQUEST A QUOTE
Tell us the date and venue
Start with the date, hotel, room and what you need—even if it is just one screen or a technician. If you have a floor plan or schedule, send it too. We can work through the missing technical details with you.
Practical questions before you book
Who arranges badges and access for the technical crew?
The organizer or venue confirms the registration process and submission deadline. We coordinate the crew information required for our work, while approval remains with the responsible event or security team. Confirm the service entrance, check-in location, permitted hours and unloading authorization. Guest tickets and event admission are separate from technical crew credentials.
What measurements do you need for a service elevator?
Send the clear door opening, cabin width and depth, rated load and the route from the loading dock to the room. We check the largest loaded case and support components, not just an individual LED panel. Include corridor turns, ramps and floor protection. A modular system may help, but elevator access cannot be promised from screen dimensions alone.
Can the room be changed from a meeting to a dinner on the same day?
Send both layouts and the time available between programs. We identify equipment that can stay in place and what needs to move, be rewired or tested again. The changeover requires its own crew and access plan while catering and other vendors work. A short break in the agenda is not automatically enough time to rebuild a stage or LED wall.
Questions to resolve before booking
How can remote participants hear questions from the training room?
Include audience microphones in the feed sent to the call, not only in the room speakers. Test the return audio to avoid sending remote participants their own voice back. Assign someone to manage the call and microphone handoffs; internet access alone does not provide that operation.
What matters when adding speaker lights in a lower room?
Check fixture height, beam angle and the presenter’s movement against the actual ceiling and camera positions. Keep stands and cables outside circulation routes. Test glare from the audience seats and exposure at the lectern. An approved freestanding arrangement may fit better than a tall tower.
How do we manage several trainers bringing their own laptops?
Agree on a handoff position, connections and file versions before the session. Test video sound, presenter notes and any remote contribution on the actual system. Keep a clear switching plan so the next trainer can prepare without showing their desktop to the audience. Include an operator if the agenda needs active switching.