Florida Ballroom general sessions
Start with the seating plan and last-row reading distance. GLMedia can scope a main LED screen, distributed speech audio, presenter lighting and separate confidence-monitor feeds around the agenda.
FORT LAUDERDALE · CYPRESS CREEK · LED + AV
LED walls & event AV for The Westin Fort Lauderdale
LED and audiovisual support for conferences, training and corporate meetings at The Westin Fort Lauderdale in the Cypress Creek area. This is the inland hotel, not The Westin Fort Lauderdale Beach Resort.
VENUE FACTS + GLMEDIA TECHNICAL PLANNING
Cypress Creek: a ballroom and a breakout need different systems.
The published room chart distinguishes Florida Ballroom, Keys Ballroom and smaller meeting rooms. Ceiling differences are especially relevant when adding a stage and LED support.
| Space | Published reference | Planning condition |
|---|---|---|
| Florida Ballroom | 5,049 sq ft · 99 × 51 ft | 14 ft ceiling |
| Keys Ballroom | 3,120 sq ft · 80 × 39 ft | 10 ft ceiling |
| Coral Gables Room | 1,632 sq ft · 51 × 32 ft | 9 ft ceiling |
Checked September 3, 2026. Official venue room guide. Confirm the current floor plan and assigned access with the venue. Published area and ceiling height do not authorize loads, rigging or installation.
A technical plan for this venue.
Keys and smaller-room alternatives
A lower room may suit a wider, shallower LED layout or television displays instead of a tall stage package. We account for clearance, support depth and audience circulation before selecting equipment.
Training, panels and hybrid contributors
Map handheld or headset microphones, audience questions, laptop switching and remote speakers. Define rehearsal, connectivity and operator responsibilities with the organizer so each session has an explicit technical plan.
GLMEDIA PRICING REFERENCE · NOT A HOTEL QUOTE
Compare the equipment. Understand the complete scope.
For The Westin Fort Lauderdale, use the standard LED packages as a comparison point, then adapt screen size, hotel access and operating hours to the booked room.
USD 3,650From · one event day · 11.5 × 6.6 ft (3.5 × 2 m) indoor P2.6 LED wall. A compact starting configuration, not a promise to cover every ballroom or audience.
The published reference includes compatible standard ground support, LED processing and one standard presentation input, qualified setup and strike, up to six technician hours during the event day, and local transport within 30 one-way miles of GLMedia’s Miramar location under normal access and working hours.
Hotel/in-house AV fees, power service, rigging, exclusive or union labor, internet, parking, tax, restricted loading, long carries and extra operating hours are separate. Audio, lighting, cameras and staging are not included in this LED reference. Dates, access, availability and final responsibilities are confirmed in the written proposal.
YOUR TECHNICAL TEAM
One discipline or a coordinated audiovisual system.
Hire GLMedia for LED and video only, or add sound, lighting, cameras, staging, pipe & drape and technical crew. We support the planner’s or producer’s show without taking over their client relationship. Each proposal identifies equipment, setup, operation and hotel interfaces.
LED, processing & playback
Screen geometry, native pixels, source switching, cameras, confidence monitors and speaker timers.
See equipment and scope →Audio & microphones
Speech, panels, presentations and music: scope the coverage and RF channels, then the equipment and operator.
See equipment and scope →Backdrop & technical masking
GLMedia-owned Georgia Expo pipe & drape can dress the stage or screen control areas; dimensions and installation are scoped separately.
See equipment and scope →DOCUMENTED WORK
See what GLMedia has actually delivered.
Vogue Leaders Miami 2025
LED, staging, sound and lighting in one coordinated technical scope, documented in GLMedia’s project page and reel.
This is evidence of technical capability at Miami; it is not presented as a completed project at The Westin Fort Lauderdale.
Open the case, scope and video →HOTEL · PLANNER · TECHNICAL SUPPLIER
Six details that make the quote useful.
- Date, room and contracted section, guest count, and a floor plan with stage, tables and aisles.
- Desired screen size, content, cameras, presentations, remote contributors and simultaneous rooms.
- Dock slot, service route, elevator door/cabin size and capacity, and flight-case storage.
- Available power, rigging points and rules, floor loads, protection and exclusive house services.
- Load-in, testing, rehearsal, show and strike times; COI and venue-specific requirements.
- Who contracts each service: equipment, transport, setup, operators, hotel charges and taxes.
Electrical demand and equipment weight are calculated for the selected configuration. Elevator fit is checked against the largest loaded case—not the LED panel alone. Hotel capacities are not final seated capacities once technical equipment is added.
Questions before booking.
Can I hire GLMedia for an event at The Westin Fort Lauderdale?
Yes, when the client and hotel authorize the external technical scope. GLMedia is an independent event technology and audiovisual services company, not the hotel’s in-house or preferred provider. We coordinate the equipment and operation with the venue’s current requirements.
Is this the same Westin as the beachfront resort?
No. This guide covers The Westin Fort Lauderdale in the Cypress Creek area. The Westin Fort Lauderdale Beach Resort has different ballrooms and access arrangements. Send the exact hotel name and room from your contract; the related guide below covers the beach property.
Is USD 3,650 the final price for my hotel event?
No. It is GLMedia’s published starting reference for a compact 11.5 × 6.6 ft indoor P2.6 LED wall for one event day under the listed conditions. Hotel charges, access, schedule and added services can change the total. The linked package page gives three sizes and inclusions; your final scope and price are confirmed in writing.
Can we rent only LED, or add the rest of the AV equipment?
Both options are available by scope: LED and video only, or a coordinated system with sound, lighting, staging, cameras, playback, confidence monitors, timers and technical crew. Producers and planners can keep their client relationship and hire GLMedia for the technical disciplines they need.
FROM BRIEF TO TECHNICAL SCOPE
Your event. Your team. Our technical support.
Send the date, room, audience and show schedule. We will identify the equipment, crew and hotel interfaces needed for a useful written proposal.