WEST PALM BEACH · PALM BEACH COUNTY · LED + AV
LED, video and audiovisual support for corporate events, incentives and conferences at Hilton West Palm Beach. This guide covers West Palm Beach in Palm Beach County, not the island of Palm Beach. Travel and crew logistics are quoted for your dates.
VENUE FACTS + GLMEDIA TECHNICAL PLANNING
Hilton lists Oceana and Coral ballrooms and an enclosed connection to Palm Beach County Convention Center. The connection helps planning, but the two facilities still need clearly assigned technical responsibilities.
| Space | Published reference | Planning condition |
|---|---|---|
| Oceana Ballroom | 13,366 sq ft | 23 ft ceiling; divisible into four sections |
| Coral Ballroom | 5,850 sq ft | 21 ft ceiling; divisible into five sections |
| Gardenia | 950 sq ft | Smaller meeting-room format |
Checked September 3, 2026. Official venue room guide. Confirm the current floor plan and assigned access with the venue. Published area and ceiling height do not authorize loads, rigging or installation.
Match screen geometry and audio coverage to the contracted ballroom division. Taller ceilings do not by themselves authorize suspended equipment: support design and any rigging permissions are confirmed with the venue.
Plan presentation files, camera feeds and session timing across both properties. The enclosed walkway is not automatic permission to move flight cases or share networks; confirm the approved route and service responsibilities.
Transport, crew call times, loading and strike are scoped for West Palm Beach. We do not extend the Miami-area delivery reference automatically; the written quote identifies equipment, operation, travel and any venue services.
WEST PALM BEACH · SCOPE-BASED QUOTE
For Hilton West Palm Beach, the final proposal is based on the selected room or booth, equipment, crew schedule and travel to West Palm Beach. A hotel ballroom, an exhibitor display and a convention general session are different jobs.
The Miami-area starting price is not a delivered price for this venue. Its local transport allowance is limited to 30 one-way miles from Miramar. We quote this destination’s travel and access separately, together with setup, strike and the agreed operating hours.
Venue power, rigging, exclusive labor, internet, parking, taxes and any additional venue charges are identified separately. Compare equipment configurations below, then request the total for your actual event.
YOUR TECHNICAL TEAM
Hire GLMedia for LED and video only, or add sound, lighting, cameras, staging, pipe & drape and technical crew. We support the planner’s or producer’s show without taking over their client relationship. Each proposal identifies equipment, setup, operation and hotel interfaces.
Screen geometry, native pixels, source switching, cameras, confidence monitors and speaker timers.
See equipment and scope →Speech, panels, presentations and music: scope the coverage and RF channels, then the equipment and operator.
See equipment and scope →GLMedia-owned Georgia Expo pipe & drape can dress the stage or screen control areas; dimensions and installation are scoped separately.
See equipment and scope →DOCUMENTED WORK
A gala and fashion presentation with a white curved stage/runway, separate straight LED screens, lighting and audio. The curved element is the stage, not the LED wall.
This is evidence of technical capability at Rubell Museum, Miami; it is not presented as a completed project at Hilton West Palm Beach.
Open the case, scope and video →HOTEL · PLANNER · TECHNICAL SUPPLIER
Electrical demand and equipment weight are calculated for the selected configuration. Elevator fit is checked against the largest loaded case—not the LED panel alone. Hotel capacities are not final seated capacities once technical equipment is added.
Yes, when the client and hotel authorize the external technical scope. GLMedia is an independent event technology and audiovisual services company, not the hotel’s in-house or preferred provider. We coordinate the equipment and operation with the venue’s current requirements.
No. The published Miami reference includes local transport only within its stated 30 one-way-mile limit from Miramar. West Palm Beach needs a separate travel and access scope. We confirm the complete equipment, technician, transport and venue-related total in the proposal.
We separate the selected equipment, installation and strike, technician schedule, transport to West Palm Beach and venue-controlled services. The Miami package is a configuration reference, not a delivered quote for this destination. Final scope, taxes and responsibilities are confirmed in writing.
Both options are available by scope: LED and video only, or a coordinated system with sound, lighting, staging, cameras, playback, confidence monitors, timers and technical crew. Producers and planners can keep their client relationship and hire GLMedia for the technical disciplines they need.
FROM BRIEF TO TECHNICAL SCOPE
Send the date, room, audience and show schedule. We will identify the equipment, crew and hotel interfaces needed for a useful written proposal.