Get a quoteDOWNTOWN MIAMI · LED + AV
LED walls and coordinated audiovisual services for conferences, executive meetings and galas at InterContinental Miami. GLMedia helps planners and production teams turn the booked room and current hotel conditions into a clear equipment and staffing proposal.
IHG still describes a planned September 2026 completion for its meeting-space renovation; this is not confirmation of delivered rooms. Obtain the current plan and access instructions for your date. IHG also identifies Encore for hybrid-event support, so define the house and external-provider interfaces before rehearsal.
| Activity | Proposed responsibility | Approval to confirm | Who quotes it |
|---|---|---|---|
| Equipment rental | GLMedia: equipment listed in the agreed scope. | Outside-supplier access and permitted equipment. | GLMedia; venue services separately. |
| Setup and dismantling | GLMedia or the venue-designated team, as authorized. | Work allocation, load-in times and permitted cable routes. | The party performing the work; identify it in each order. |
| Audio, lighting and playback operation | Named operators for the contracted systems and hours. | House interfaces, rehearsal schedule and show responsibilities. | GLMedia for its operators; the venue for its services. |
| Technical supervision | GLMedia supervises its contracted equipment scope and coordinates interfaces. | Who supervises each supplier and who may perform the work. | Identify supervision separately from hands-on labor. |
| House power, rigging and system connections | Providers assigned or approved by the venue. | Current event manual, technical plans and service orders. | The assigned providers; request itemized venue charges. |
The compact LED reference price does not automatically include audio, lighting, venue services or delivery to every destination. Separate equipment, transport, setup, supervision and operation in the proposal. A floor-supported structure still needs an approved footprint and review of floor loading and the proposed configuration.
These are published general requirements. Confirm the current event manual, supplier approvals and final service orders with the venue for your date.
ROOM DETAILS AND AV PLANNING
IHG’s current page announces meeting-space renovation with completion planned for September 2026. For an upcoming event, ask for the delivered room layout and current access instructions before committing the technical design.
| Space | Published reference | Location / condition |
|---|---|---|
| Grand Ballroom | 13,000 sq ft | Mezzanine level, as listed on the current IHG page |
| Indoor and outdoor venues | 135,000 sq ft combined | A property-wide total, not the size of one room |
| Meeting-space renovation | Completion planned for September 2026 | Venue announcement; not confirmation that work is complete |
Checked September 3, 2026. Room facts: IHG · InterContinental Miami meetings and events. Confirm the exact room and current plan with the venue. Published areas and heights do not authorize equipment loads, rigging or installation.
Ask for the contracted section, clear height, doors and access after renovation. We size the LED and support from that plan, then check audience sightlines, stage depth and the position of camera and playback control.
Confidence monitors, speaker timers, presentation switching, cameras and remote contributors need a shared signal plan. We define internet requirements and who operates each part before rehearsals, including the handoff to any house systems.
IHG identifies Encore for audiovisual support. GLMedia can coordinate an authorized external technical scope with the house team; power, rigging, internet and hotel service charges are verified as separate proposal items when applicable.
GLMEDIA PRICING REFERENCE · NOT A HOTEL QUOTE
For InterContinental Miami, use the standard LED packages as a comparison point, then adapt screen size, hotel access and operating hours to the booked room.
The published reference includes compatible standard ground support, LED processing and one standard presentation input, qualified setup and strike, up to six technician hours during the event day, and local transport within 30 one-way miles of GLMedia’s Miramar location under normal access and working hours.
Hotel/in-house AV fees, power service, rigging, exclusive or union labor, internet, parking, tax, restricted loading, long carries and extra operating hours are separate. Audio, lighting, cameras and staging are not included in this LED reference. Dates, access, availability and final responsibilities are confirmed in the written proposal.
YOUR TECHNICAL TEAM
Hire GLMedia for LED and video only, or add sound, lighting, cameras, staging, pipe & drape and technical crew. We support the planner’s or producer’s show without taking over their client relationship. Each proposal identifies equipment, setup, operation and hotel interfaces.
Screen size and resolution, presentation switching, cameras, confidence monitors and speaker timers.
See equipment and scope →We plan speaker coverage and wireless microphone channels for speeches, panels and music, then quote the equipment and operator.
See equipment and scope →GLMedia-owned Georgia Expo pipe & drape can dress the stage or screen control areas; dimensions and installation are scoped separately.
See equipment and scope →PROJECT EXAMPLE
GLMedia supplied LED, staging, sound and lighting. See the project page and video for the installation.
This project took place in Miami, at a different venue from InterContinental Miami.
Open the case, scope and video →HOTEL · PLANNER · TECHNICAL SUPPLIER
Electrical demand and equipment weight are calculated for the selected configuration. Elevator fit is checked against the largest loaded case—not the LED panel alone. Hotel capacities are not final seated capacities once technical equipment is added.
Yes, if the hotel approves GLMedia as an outside AV supplier for your event. Our proposal lists our equipment, setup and operators. The hotel or its in-house provider confirms its own services and charges, including any required power, rigging, internet or labor. We do not represent the hotel or sell its event packages.
Ask the hotel to confirm the room layout, loading route and any construction restrictions for your event date. An announced renovation completion date is not confirmation that every room or access route is available. Use the current plan when checking screen dimensions, delivery timing and equipment access.
No. It is GLMedia’s published starting reference for a compact 11.5 × 6.6 ft indoor P2.6 LED wall for one event day under the listed conditions. Hotel charges, access, schedule and added services can change the total. The linked package page gives three sizes and inclusions; your final scope and price are confirmed in writing.
You can rent LED and video equipment alone, or add sound, lighting, staging, cameras, playback, confidence monitors, timers and crew. We work with your planner or production company and respect their relationship with the client.
Only the hotel and your signed event agreement can confirm that. GLMedia is an independent AV supplier, not InterContinental Miami. Send us the hotel package and in-house AV quote; we can identify which screens, microphones, presentation systems or operators are already included and quote any additional equipment and technical services the hotel authorizes.
We can quote cameras, microphones, presentation switching, remote-speaker audio and video, recording and operators for an authorized event setup. Tell us the platform, rooms, agenda and remote participants. Internet service and access to the hotel’s network must be confirmed with the hotel or its provider; our proposal identifies those dependencies.
REQUEST A QUOTE
Start with the date, room, audience and what you need. We will ask for any missing technical details and prepare an equipment and crew proposal with the hotel requirements clearly identified.
The organizer or venue confirms the registration process and submission deadline. We coordinate the crew information required for our work, while approval remains with the responsible event or security team. Confirm the service entrance, check-in location, permitted hours and unloading authorization. Guest tickets and event admission are separate from technical crew credentials.
Send the clear door opening, cabin width and depth, rated load and the route from the loading dock to the room. We check the largest loaded case and support components, not just an individual LED panel. Include corridor turns, ramps and floor protection. A modular system may help, but elevator access cannot be promised from screen dimensions alone.
Send both layouts and the time available between programs. We identify equipment that can stay in place and what needs to move, be rewired or tested again. The changeover requires its own crew and access plan while catering and other vendors work. A short break in the agenda is not automatically enough time to rebuild a stage or LED wall.
Test the complete conversation, not just a microphone in the ballroom. Confirm the platform, remote connection, room mix and the sound sent back to the presenter. Check videos and audience questions as part of the same test. Identify who manages the call and who operates the audio; a hotel internet service alone does not provide that production role.
Ask for the delivered room plan, usable mounting positions and current ceiling conditions. Mark the stage, screen, camera angles and speaker movements before selecting lights. Test face exposure with the real screen content and cameras. Do not design from a renovation rendering alone: mounting approval, power and the final room configuration must be confirmed for the booked event.
Include the person calling the show, playback operator, audio and camera leads, and whoever controls the remote connection or house interface. Use the final presentations and run the important transitions. Record who handles late file changes, microphone handoffs and recording checks. The proposal should identify these duties and rehearsal hours rather than assume every supplier stays for the entire program.